Financial Services

Unable to find a Business Manager? No separation of duties?

Region 7 ESC provides a plethora of financial services that offer our districts better separation of duties and an extra layer of internal controls as frequently requested by auditors. LEAs needing assistance with hands-on financial processes can choose any or all services.

Services include:

- Business Mentor Program
- Business Administrator Network
- Payroll Services
- Bank Reconciliation Services
- Quarterly and Annual Reporting
- Financial Oversight/Review
- Accounts Payable Processing
- Next Year Budget and Finance EOY Close

Business Mentor Program

Business Administrator Network

Payroll Services

Region 7 ESC's qualified staff offers payroll services that can include any or all of the following:

Payroll preparation and process

- - Assistance with or entering employee time in the BIS
  - Processing payroll run(s)
  - Generation of required reports
  - Generation and submission of TEAMS/TRS required reporting

941 Quarterly Reports and W-2's

- - Prepare and balance reports monthly
  - Digital file created in ASCENDER
  - File submitted to IRS
  - Deliver W-2's to employees via Employee Portal

TRS Reporting

- - Prepare and submit TRS and TRS payments using TRAQS and TexNet
  - Run August accruals and TRS On-Behalf calculation.

Bank Reconciliations

Region 7 ESC offers bank reconciliation services to LEAs for a monthly fee. Bank reconciliation services assist LEAs with timely, accurate internal controls and include:

An initial look at status/clean-up
(if clean-up exceeds the monthly rate, additional hours will be charged at a per-hour rate)

Initial look-back period of two months (unless going back and completing an entire year)
District contact will approve the initial opening entry (per audit)
Reconciliation is performed using an EXCEL spreadsheet and your BIS system
- Documentation is sent to the district securely through a secure Cloud service
- Region 7 will prepare and submit entries for LEA as needed
Enter adjustments and journal entries monthly into the LEA's Business Information System (BIS)

Accounts Payable Processing

NY Budget and Finance EOY Close (ASCENDER LEAs Only)

Region 7 ECS's experienced Staff will

Complete NY Budget process checklist
Reinitialize the system to prepare for Budget Data Entry
Provide documentation of prerequisites to assist with the EOY close - These steps must be completed by the LEA and an Authorized LEA staff member sign and date the document at completion.
Complete Finance EOY checklist - Checklist must be completed using the "Increment option" on all funds except ESSER (ESSER funds must Continue with FY 1).
Each LEA will have the option to have the "Continuing Funds" JV deleted

Financial Oversight/Review

Region 7 ESC's experienced staff will review a set of reports to assist with end of month close and balance process.

Review chart of accounts for coding errors
Help to define sub-objects
Help streamline account codes
Review General Ledger for over-expenditures
Assistance with state funding questions
Assistance with budget preparation and analysis
Template preparation (every 6 weeks)
State Allotment monitoring
Reconcile/Balance TRS and 941 Reports

Pricing for Region 7 Financial Services may be found in eAgreements.

Daniela Sanders Business Coordinator, IMS

Email Daniela Sanders 903.988.6993
Mary Troboy Financial Services Coordinator, IMS

Email Mary Troboy 903.988.6791
Beth Garcia Financial Services Accountant, IMS

Email Beth Garcia 903.988.6815
Coty Ferguson Financial Services Accountant, IMS

Email Coty Ferguson 903.988.6908
Amy Fix Financial Services Accountant, IMS

Email Amy Fix 903.988.6930
Ruth York Financial Services Accountant, IMS

Email Ruth York 903.988.6774

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