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Information Management Systems » Financial Services

Financial Services

Region 7 ESC provides a plethora of financial services on an annual, as-needed, or emergency assistance basis. Giving small districts better separation of duties and an extra layer of internal controls as frequently requested by auditors. LEAs needing assistance with hands-on financial processes can choose any or all services.
 
Services include:
    • Business Mentor Program
    • Business Administrator Network
    • Payroll Services
    • Bank Reconciliation Services
    • Quarterly and Annual Reporting
    • Monthly Financial Oversight
    • Accounts Payable Processing
    • Next Year Budget and Finance EOY Close
    • "The TEMPLATE"
  • Perform monthly on-site visits
  • Support Business Administrator in areas of need
  • Support new Business Administrator in learning how to successfully manage time, priorities, and resources
  • Support via phone, email, and remote access
  • Provide a members-only website
  • Provide checklist(s) for guidance
  • Include "The TEMPLATE" services
The Moak Casey team is comprised of strong professionals with deep experience within Texas school districts, the Texas Legislature, Texas state agencies, and education organizations. 
  • 5 Critical Issue Sessions led by Moak Casey
  • Zoom Hot Topic Sessions
  • Regional Networking
Region 7 ESC's qualified staff offers annual, as-needed, or emergency payroll services. Services can include any or all of the following:
 
Payroll preparation and process 
      • Assistance with or entering employee time in the BIS
      • Processing payroll run(s)
      • Generation of required reports
      • Generation and submission of TEAMS/TRS required reporting
941 Quarterly Reports  and W-2's
      • Prepare and balance reports monthly
      • Digital file created in ASCENDER
      • File submitted to IRS
      • Deliver W-2's to employees via Employee Portal
TRS Reporting
      • Prepare and submit TRS and TRS payments using TRAQS and TexNet
      • Run August accruals and TRS On-Behalf calculation.
Region 7 ESC offers bank reconciliation services to LEAs for a monthly fee. Bank reconciliation services assist LEAs with timely, accurate internal controls. Services are available on a short or long-term basis and include:
 
  • An initial look at status/clean-up
    (if clean-up exceeds the monthly rate, additional hours will be charged at a per-hour rate)
  • Initial look-back period of two months (unless going back and completing an entire year)
  • District contact will approve the initial opening entry (per audit)
  • Reconciliation is performed using an EXCEL spreadsheet and your BIS system 
    • Documentation is sent to the district securely through a secure Cloud service
    • Region 7 will prepare and submit entries for LEA as needed
  • Enter adjustments and journal entries monthly into the LEA's Business Information System (BIS)
  • Purchasing Module Setup
  • Add and/or update Vendors
  • Post payments and reconcile purchase orders
  • Post and print vendor checks
  • Review budget versus actual expenditures monthly
  • Create a 1099 work table with the district's input
  • Categorize and ensure all vendors are captured
  • Prepare annual Form 1099s and submit them to IRS using the FIRE system
  • District submits to vendors
Region 7 ECS's experienced Staff will
  • Complete NY Budget process checklist
  • Reinitialize the system to prepare for Budget Data Entry
  • Provide documentation of prerequisites to assist with the EOY close - These steps must be completed by the LEA and an Authorized LEA staff member sign and date the document at completion.
  • Complete Finance EOY checklist - Checklist must be completed using the "Increment option" on all funds except ESSER (ESSER funds must Continue with FY 1).
  • Each LEA will have the option to have the "Continuing Funds" JV deleted
Region 7 ESC's experienced staff will review a set of reports to assist with end of month close and balance process. Includes four (4) on-site visits and "The TEMPLATE"
  • Review chart of accounts for coding errors
  • Help to define sub-objects
  • Help streamline account codes
  • Review General Ledger for over-expenditures 
  • Assistance with state funding questions
  • Assistance with budget preparation and analysis
  • Template preparation (every 6 weeks)
  • State Allotment monitoring
  • Reconcile/Balance TRS and 941 Reports
Eight (8) education sessions covering
  • School Finance 101 course to cover
    • TNT/LPVS
    • SOF
    • PVS
    • Other Hot Topics related to school finance
  • Hands-on Template building and timely review
Pricing for Region 7 Financial Services may be found in eAgreements.