Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie (903) 988-6762

Obtain board approval for applicable school improvement plans by November 20, 2026. Submit required Targeted Improvement Plans and campus turnaround plans to TEA by that date; develop and implement required Local Improvement Plans by that date, and retain them locally unless TEA requests submission.
TEA notification of Accountability Appeal Decisions sent to districts via mail and posted in TEAL (90 calendar days after appeal window closes)
RDA (Results Driven Accountability) - Including LEA Determinations, Federally Required Elements (FRE), released via TEAL; Masked reports made public
- Prepare RDA intervention submission, if applicable
Preliminary Four-Year Longitudinal Information available on TEAL
STAAR EOC window opens (November 30 - December 11)
*Plan the district annual-report public hearing for within 90 calendar days after receipt of the PDF TAPR, excluding winter-break days. Widely publish the annual report, including on the district website and in other public places, within two weeks after the hearing.

Career & Technical Education
(information updated on September 20)

For more information: Carrie Chandler (903) 988-6810

Review near final Summary of Finance report for the previous school year
Meet with teachers regarding student industry-based certifications and start the ordering process
Review and compare the second six weeks' principals and superintendent FTE report to the in-house FTE report
Review department expenditures to date
Last day to spend/encumber campus Perkins funds
Recruitment plan for pre-registration of CTE courses for 27-28
Host your CTE Advisory Committee meeting, if you haven’t already done so

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794

Have your teachers apply here: https://www.impactetx.net/apps/form/application
Need an updated contact list of possible teacher candidates? Email Kevin Blain
LASO 5 coming in October! Talk with us about the Mentoring Support!
Ask Kevin Blain about FREE certification tuition for your teachers!

Charter Specific

For more information: Jim Moore, (903) 988-6834

Bank Depository Contract due to TEA on December 1
Prepare for annual governance report; Refer to TEA Charter School Governance website for the timeline to submit
Utilize the All-In-One Form to update AskTED

DMAC

For more information: TIA - Deanna Green, (903) 988-6756 | Cohort - Crysten Millican, (903) 988-6931

Federal and State Programs

For more information: Angela Clark, (903) 988-6850

Mid-November- All LEAs receiving Title I, Part A dollars must complete and submit the Comparability Assurance Document. Non-exempt LEAs must also complete and submit the Comparability Computation Form. Title I Comparability is a fiscal requirement to ensure comparable services are being provided across an LEA’s Title I-served campuses in comparison to their non-served campuses.
Title V, Part B Rural and Low-Income School Program Grant Application- typically due in eGrants by mid-November
Continue consultation meetings with private schools (Not Applicable to Charters)
TIVA Special Data Collection to report on Program Objectives and Measurable Outcomes is open in SmartSheet and due by December 1.
Title II Special Data Collection opens in SmartSheet and is due by January 8. This is required for districts that did not REAP or transfer 100% of their Title II funds in 2025-2026.
For districts that receive Title I, Part D, Subpart 2 funds- the SC9000- Annual Survey for Children in Local Facilities for Neglected/Delinquent opens in eGrants
Ensure the first formative review of the DIP and CIPS is completed with required stakeholders, if not already done in October.

Finance

For more information: Michael Davis, (903) 988-6724

November 1st - Prior School Year After Review Notification- The agency provides official notification to districts with local revenue in excess of entitlement after review notification for the prior 2025-2026 school year
November 3, 2026 - Date of the election to obtain voter approval for Option(s) 3, 4, and 5 if a district opted to hold the election on the uniform election date for school year 2026-2027
November 23 - Deadline to submit post-selection report to Bond Review Board

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

November 1 - Independent review of applications report opens
November 1 – Verification Report opens - count the total number of students enrolled and sites
November 1 - Mandatory annual food safety report deadline
November 5 - Check Texas ELMS for new DC data
November 15 - Verification process ends
November 15 – Average Price File released by USDA
November 20 – Verification Report submission due
November 29 - Deadline to submit Farm Fresh Challenge attestation
USDA Updates TLS for USDA Foods
November 1 - Summer nutrition program cost report deadline
November 1 - Summer Mandate waiver available

General Curriculum

For more information: Tera Griffis, (903) 988-6772

Innovative Course Approval Process (TAC§74.27)
Review next school year’s high school course offering and process
Post High-Quality Pre-K (HQPK) family engagement plan to the website by November 1

Head Start

For more information: Jackie Jones, (903) 988-6954

Food Service and Substitute Reimbursement Forms for the prior month should be submitted by November 10

Health, Nurse, and PE

For more information: Sherri Wright, (903) 988-6809

Human Resources

For more information: Erin Brock, (903) 988-6712

Submit the official PEIMS Fall (Submission 1) data to ESC-7 and TEA
Submit the mandatory TEA Fingerprinting Certification and Statement of Compliance to verify total district-wide compliance
Review the TRS Employment After Retirement report to identify any applicable surcharges due for retirees working more than half-time
Reconcile State Personal and Local Sick leave balances following the completion of the first 90 days of the school year
Audit the status of all teachers on Intern or Probationary certificates to ensure they maintain an active status and have not been de-certified by their Alternative Certification Program (ACP)
Review educator certifications to monitor expirations and track ongoing credential compliance
Begin collecting preliminary data on projected staffing needs and enrollment numbers for the upcoming school year
Finalize the LEAs' spring recruiting schedule, secure registrations for regional and university job fairs, and order or update all promotional recruiting materials

Leadership & Instructional Foundations for Texas (LIFT)

For more information: Tera Griffis, (903) 988-6772

Attend Monthly LIFT Step-back Meetings
Review Student Data and Classroom Observation Data to monitor and adjust instructional practices as needed

Migrant - Title I, Part C

For more information: Tara Evers, (903) 988-6983

Review the monthly reports to ensure coding of migratory students in PEIMS is correct.
Disseminate the PFS Student Progress Review forms to the responsible personnel.

Military-Connected Student Support

For more information: Tara Evers, (903) 988-6983

Texas has over 176,000 military-connected students. See this TEA One-Pager for more information.

Perkins V Grant

For more information: Carrie Chandler (903) 988-6810

School Board

For more information: Administrative Services Team

November 3, 2026, After the Election Checklist
*Canvass trustee election results November 6–17, 2026, after all required provisional and timely mail ballots have been counted.
Complete the Statement of Officer and Oath of Office for all new trustees after canvassing and before they assume office.
*Reorganize the Board of Trustees at the first meeting following the election and qualification of trustees.
Schedule all required new trustee trainings, including parental-rights training, within 120 calendar days after election or appointment.
Schedule Team Building/EISO training with your Field Service Agent.
Register new board members for New Board Member Training on December 7, 2026.
Register board officers for Board Officer Bootcamp on November 20, 2026.
Verify all trustees’ names, public email addresses, term beginning and expiration dates, and board-chair identification in AskTED by December 1, 2026. Update within 30 days after a new trustee is sworn in and whenever the board chair changes.
Hold the district annual-report public hearing within 90 calendar days after receipt of the PDF TAPR, excluding winter-break days; widely publish the annual report within two weeks afterward.
Approve the Annual Financial Report for the fiscal year ending June 30, 2026; follow TEA’s separate approval guidance if a Federal Single Audit is required.
*Submit the board-approved June 30, 2026,fiscal-year-end Annual Financial Report to TEA by November 27, 2026, if no Federal Single Audit is required. For entities requiring a Federal Single Audit, TEA has extended the submission deadline to 30 days after the release of the final 2026 OMB Compliance Supplement; the completed single audit also requires board approval.
*Final 2025–2026 School FIRST/Charter FIRST ratings are anticipated in November 2026. Announce and hold the public meeting and distribute the financial management report within two months after final-rating release. Systems that did not appeal may use September 9, 2026, as the automatic-final date for this timeline.
Review investment policy and investment strategies at least annually.
*Adopt a written instrument documenting the annual investment policy and investment strategy review and any changes, even if no revisions are needed.

School Safety

For more information: Joey King, (903) 988-6792

Special Education

For more information: Beverly Beran (903) 988-6910

2026-2027 SHARS (School Health & Related Services) Reimbursement Survey (applicable to all LEAs) due to TEA by October 30, 2026.
2026-2027 Excess Cost Preliminary Calculation, based on final unaudited 2025-2026 expenditures, should be completed (kept locally)
Monitor special education expenditures from the general fund to ensure they are on track for MOE (Maintenance of Effort) compliance

Superintendent's Office