Monthly Reminders

Accountability & Assessment

• Review PEIMS data for all program areas prior to snapshot date
• Performance Reporting will continue to use the PEIMS Fall Snapshot associated with the traditional Fall submission, which is the last Friday in October
• Attend required School Improvement training, if applicable
  • Prepare and submit applicable school improvement documents, if applicable
• RDA Significant Disproportionality (SD) Year 3 letters sent to affected LEAs
• Attend District Testing Coordinator Training

Career & Technical Education

• Continue reviewing 4-year plans and coding students for PEIMS snapshot
• Hold Fall CTE Advisory Meeting (industry, workforce, and postsecondary)
• Update or review local labor market alignment with TWC/JobsEQ tools
• Review equipment and facility needs for budget planning (Perkins funds allowable uses)

Certification (Teacher)

• Have your teachers apply here: https://www.impactetx.net/apps/form/application
• Need an updated contact list of possible teacher candidates? Email Kevin Blain
• LASO 5 coming in October! Talk with us about the Mentoring Support!
• Ask me about FREE certification tuition for your teachers!

Charter Specific

• Prepare for annual governance report; Refer to TEA Charter School Governance website for timeline to submit
• Charter School Waitlist submission due to Region 7 ESC for Charter Schools on October 23rd
• Charter School Waitlist submission closes for Charter Schools on October 30th
• Utilize the All-In-One-Form to update AskTED

DMAC

• TIA - Review TIA Settings for Eligible Teaching Assignments
• TIA - Verify Beginning of the Year testing completion
• TIA - September 23rd - Webinar “Let’s Talk TIA: Getting Started!”
• Cohort - October 1st - Session 1 of DMAC Roadmap

Federal and State Programs

• October 1st - Deadline to submit annual micro purchase Self-Certification to TEA via EDGAR WorkApp
• Annual Survey of Children in Local Facilities for Neglected/Delinquent Survey (SC9000) available in eGrants. Due in early December
• Complete formative review of district/campus improvement plans with required stakeholders
• TIVA Program Objectives and Measurable Outcomes will need to report progress via the application in SmartSheet. Reporting window is October 1st - December 1st
• TEA Comparability Assurance Document (CAD) made available by TEA through Qualtrics survey (typically due mid-November)
• Comparability Computation Form (CCF) available to districts, if applicable. (typically due mid-November)
• Ensure identification of at-risk students on campuses
• Districts selected for Program Monitoring Validation (PMV) will be selected and notified
• RLIS grant is available to complete in eGrants (if eligible)

Finance

• October 1st - Teacher Incentive Allotment Annual Data Submission due for those with an accepted TEA local designation system
• October 1st - Student Transportation Operations Report opens. Due to TEA by December 1st
• October 1st - Assessor mails tax bills or as soon as practical
• October 2nd - If having VATRE, efficiency audit report due, if the board appointed an auditor on July 3rd. The audit may be due earlier, as the final report is due no later than three months after the selection of an auditor
• *October 2nd - Efficiency audit results must be posted on the district’s website. The Board must hold an open meeting to discuss the results before the election
• October 8th - First PEIMS Attendance submission (1st six weeks attendance) due. Calculate State Aid using end of 1st six-weeks student data and compare against prior year and budget projections. School systems are also asked to submit at least 50% of their students’ information related to special education settings for new SPED funding
• October 14th - Deadline to submit pre-election report to the Bond Review Board
• Approve Annual Financial Audit for July 1st FY
• Submit biannual pupil projections survey to TEA, (even years only) prior to a Legislative Session (All LEAs). Due by December 15th
• Schools FIRST: Conduct Public Hearing within 2 months of receiving the Final School FIRST Rating. If no appeal was submitted by your LEA, your LEAs preliminary rating becomes final on the 31st day after the preliminary ratings are released
• October 15th (generally) - For Chapter 49 districts - Near-final Excess Local Revenue (Recapture) balances are due for recapture payments owed by districts for the prior year based on updated Summary of Finance. View your district’s remaining balance via the Payment Ledger under School District State Aid Reports
• October 31st - Employer’s Quarterly Federal Tax Return- (Form 941) due for Q3: July 1st - September 3rd

Food & Nutrition

• October 1 - Farm Fresh Challenge begins!
• October 1 – Conduct official count of approved household applications for Verification Reporting
• October 1 – On-site Administrative Reviews begin
• October 3 - Enrollment rosters available in TX ELMS as matching and direct certification verification process begins
• October 5 - Check Texas ELMS for new DC data; Upload enrollment roster in Texas ELMS to check for direct certification matches before sending verification letters
• October 13-17 - National School Lunch Week
• October 15 - National Take Your Parents to Lunch Day
• October 28 - Register for the Monthly School Call
  • Filling out this registration form is required every month in order to join the webinar.
• Date to be determined - FSMC packet available
• October 31 - Conduct official count of enrolled students, free and reduced eligibility for Verification reporting
• October 31 - Due date for Attachment B Upload requirement
• October 31 - DoD Opt-In Form due
• October 31 - USDA Foods Survey due

General Curriculum

• Recommend technology and instructional materials allotment (TIMA) selections
• LEAs without ESL-certified teachers must request a TEA waiver of certification requirements

Head Start

• Food Service & Substitute Reimbursement forms for September due by October 10th

Health, Nurse, and PE

• Annual Report of Immunization Status | TEC§38.008 & TAC§97.71
  • Report to Department of State Health Services the immunization status of the kindergarten and 7th graders opens for submission. Select an assessment date to report immunization data for your school district or charter between [on or about] Friday, October 30th, and Friday, December 11th. [Note: These dates have been predicted based on the 2025-2026 calendar]. The staff who maintain immunization records should complete the ARIS for the district
• Fentanyl Poisoning Awareness Month | Texas Government Code, §662.116 - House Bill (HB) 3144 (88th Texas Legislature, Regular Session, 2023). To help school systems plan and prepare to spread awareness during the month of October, the Fentanyl Response Communications Toolkit resources have been updated to support fentanyl poisoning awareness month
• Fentanyl Education | TEC, §38.040, requires districts to annually provide research-based instruction on fentanyl abuse prevention and drug poisoning awareness to students in grades 6–12
• Automated External Defibrillators (AEDs) | TEC§22.902; DMA(LEGAL) requires
  • CPR & AED instruction must be made available to employees as frequently as required by local policy
  • Monthly - Check AED and CPR certification is up to date for every school nurse, assistant school nurse, athletic coach or sponsor, physical education instructor, marching band director, cheerleading coach, and any other employee specified by the commissioner, and each student who serves as an athletic trainer
• Verify PEIMS coding for students with Pregnancy Related Services (PRS) for the PEIMS Fall snapshot on the first Friday in October

Human Resources

• Conduct a comprehensive internal audit of employee personal information, demographic data, and assignment codes to ensure total system accuracy
• Generate and distribute Salary Verification letters for all staff to review and sign, formally confirming their current base pay, stipends, and creditable years of service
• Review educator certifications to monitor expirations and ensure all staff in teaching assignments remain properly certified through the upcoming snapshot window
• Finalize all personnel data and system entries to prepare for the critical PEIMS Fall Snapshot, capturing the district’s official staffing data on the last Friday of October
• Complete and submit the annual Extra-Duty Stipend Survey to maintain accurate regional and state benchmarking data.
• Distribute mandatory annual employment notices to all staff, including FMLA rights, Workers’ Compensation, ACA (Affordable Care Act) disclosures, and COBRA requirements
• Coordinate with university partners to organize and secure student teacher placements for the upcoming spring semester
• Attend the TASB HR Academy as applicable to support professional development or onboarding for new HR staff
• Send applicable team members to the TASPA Fall Support Staff Conference for specialized roles and technical operations training

Leadership & Instructional Foundations for Texas (LIFT)

• Attend Monthly LIFT Step-back Meetings
• Review Student Data and Classroom Observation Data to monitor and adjust instructional practices as needed

Migrant - Title I, Part C

Military-Connected Student Support

Perkins V Grant

School Board

• Sign up for the new School Board Support Services eAgreement
• After the Board Election Checklist
• Review the Superintendent’s evaluation timeline and process, including training on use of instrument
• Report Trustee training hours at Board Meeting prior to elections
• Schedule teambuilding training with your Field Service Agent
• Schedule EISO training with your Field Service Agent (can be counted as both teambuilding and EISO)
• Register board officers for Board Officer Bootcamp on 11/20/26
• Register new board members for New Board Member workshop on 12/7/26

School Safety

• Emergency Operation Plan & Annexes – Due to the TxSSC Requirements: Basic Plan and the Reunification Annex

Special Education

• By the first PEIMS Attendance Submission reporting period (1st Six Weeks Attendance), due October 8th, each school system is expected to review IEPs that are in place as of the first day of the 2026-2027 SY for at least 50% of their students receiving special education services and enter:
  • the student’s tier of intensity,
  • any applicable service group(s), and
  • the average number of minutes per instructional day the student spends in a special education setting
• These data elements will be reported with a begin date of the first day of the school year. Once entered, these values, including the instructional arrangement/setting code, will remain in place with no end date unless the student’s specifically designed instruction (SDI), as documented in the IEP, is revised
• 2026-2027 Nonpublic Placement Notification & Application due October 1st for continuing placements of all Nonpublic Day School & Nonpublic Residential placements by LEAs (due within 30 calendar days of ARD committee off-campus placement decision if new placement)
• 2026-2027 State Performance Plan Indicator (SPPI) 14 ready for users to complete October 26th
• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Superintendent's Office

• LEAs without ESL certified teachers must request a TEA waiver of certification requirements
• Prepare Annual Finger Printing Certificate and Statement of Compliance
• Begin estimating student enrollment projections for December submission (even years)
• Prepare report of Trustee training hours prior to November elections with postings as required – October Board Meeting
• Update AskTED

Teacher Incentive Allotment

• Data Submission is to Texas Tech University through Qualtrics upload - October 18, 2026

Technology Services

Texas Student Data System (TSDS) / PEIMS

• PEIMS Extended Year Submission: Resubmission (2025-2026 School Year) due to TEA on October 1st
• PEIMS Fall Enrollment Submission: Snapshot date on October 2nd
• PEIMS Fall Enrollment Submission: Ready for users to complete, approve, and accept submissions on October 5th
• PEIMS Attendance Submission: 1st Six Weeks due to TEA on October 8th
• PEIMS Fall Enrollment Submission: Submission due to TEA on October 15th
• Charter School Waitlist Collection: Submission due to Region 7 for charter schools on October 23rd
• SPPI 14 Collection: Ready for users to complete on October 26th
• PEIMS Extended Year Submission: (2025-2026 School Year) Data available to customers on October 29th (2025-2026)
• PEIMS Fall Enrollment Submission: Data available to customers on October 29th
• PEIMS Attendance Submission: 1st Six Weeks Attendance data available to customers on October 29th
• PEIMS Fall Submission: Snapshot date on October 30th
  Charter School Waitlist Submission: Submission due to TEA for charter schools on October 30th

Transportation