Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie (903) 988-6762

Federal School Improvement Designations Released Comprehensive Support and Improvement (CSI), Targeted Support and Improvement (TSI) or Additional Targeted Support (ATS)
District Testing Coordinator attends required annual DTC training in October
Deadline for Accountability Appeals: Dates of the appeals submission window, exact deadlines, and dates of final rating decisions for the accountability year will be announced on the date preliminary accountability ratings are published in TEAL
Preliminary, Confidential RDA (Results Driven Accountability) Report released via TEAL, 10-day LEA review window opens.
Review PEIMS data for all program areas prior to snapshot date
Performance Reporting will continue to use the PEIMS Fall Snapshot associated with the traditional Fall submission, which is the last Friday in October

Career & Technical Education

For more information: Carrie Chandler (903) 988-6810

2026-2027 SC5003 Formula Grant Consolidated Schedule (one applicable to ESSA, Perkins, & IDEA-B) due September 3rd
2026-2027 Perkins Formula Grant application, budget and performance measures due September 3rd
Review and meet with CTE about CTSOs to ensure that they have their school charter with the school
Complete collection of Career Prep and Practicum training plans where applicable
Review Practicum training plans (15-day requirement) & signed training agreement from Career Prep & Practicum teachers
Monitor student IBC testing schedules and credential tracking setup
Ensure that CIPS and DIPS align with CLNA goals

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794

Have your teachers apply here: https://www.impactetx.net/apps/form/application
Need an updated contact list of possible teacher candidates? Email Kevin Blain
LASO 5 coming in October! Talk with us about the Mentoring Support!

Charter Specific

For more information: Jim Moore, (903) 988-6834

Verify web posting requirements
Prepare for annual governance report; Refer to TEA Charter School Governance website for timeline to submit
Charter School Waitlist snapshot date – last Friday in September
Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Angela Clark, (903) 988-6850

September 3rd - 2026-2027 ESSA Consolidated Application due in eGrants
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)(ESSA, 1112, 1114)
September 30th - Prepare and upload into the Smartsheet PNP Affirmations and Equitable Services WorkApp for districts with participating private schools
September 30th – Submit 2025-2026 ESSA Consolidated Compliance reports through eGrants
Identify participation with TEA’s Substitute System of Time and Effort Reporting. This applies to federally funded employees who work on multiple cost objectives and follow a regular, fixed schedule.
RLIS grant opens in eGrants (if eligible)
Ensure APM/Grants manual is up to date, and relevant staff have been trained on these policies and procedures
Ensure all Title I campuses are preparing for their Annual Title I meetings
Ensure at-risk students have been identified and appropriate services are being implemented.
Ensure district and campus Written PFE policies have been distributed and are implemented
Ensure the district has met eligibility requirements, completed justification, obtained approval per local policy, and submitted the SmartSheet form in EDGAR Connect if self-certifying a higher micropurchase threshold
Ensure all instructional paraprofessionals on Schoolwide campuses have met the Title I Paraprofessional Requirements
Ensure all federal funding and Compensatory Education (PIC 24) funding is included in both the DIP and/or CIPs

Finance

For more information: Michael Davis, (903) 988-6724

September 1st - Chapter 49 districts - District Intent/Choice Selection must be submitted online via the Excess Local Revenue module of the FSP System. No board approval required. The form must be submitted for your district to proceed with its tax rate adoption for the fiscal year
September 1st - Deadline for the Agreement for the Purchase of Attendance Credit (Netting Chapter 48 Funding) contract to be submitted via the Excess Local Revenue module of the online FSP Application through TEAL. If not netting, the agreement is due around January 13th. Specific Board Meeting Minutes language required
Prepare for annual financial audit (September 1st FY)
Distribute tax statements
Review Investment Policies (annual)
Update annual financial procedures manuals and provide training to staff
Register for Investment Officer training (TEC§45.209)
Access and review the LEA’s Final FIRST Ratings/Charter FIRST (TAA generally released in August). Prepare working calendar to schedule the publication and public hearing
2nd Friday of September- All TRS RP reports for the entire fiscal year must be at a “Complete” status. Failure to bring your RP report to a “Complete” status by the deadline may result in incorrect annual statements for your employees
*September 29th - Last day to adopt tax rate (or before 60 days after appraisal roll certification if that’s later)
September 30th - Deadline to submit authorized but unissued bond report to Bond Review Board

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

General Curriculum

For more information: Tera Griffis, (903) 988-6772

Review 504 procedures
The 2027-2028 application cycle for innovative courses is currently paused. The complete innovative course application timeline is available on the TEA innovation course website

Head Start

For more information: Jackie Jones, (903) 988-6954

Food Service & Substitute Reimbursement forms due by September 10th

Health, Nurse, and PE

For more information: Sherri Wright, (903) 988-6809

Automated External Defibrillators (AEDs) | TEC§22.902; DMA(LEGAL) requires
- CPR & AED instruction must be made available to employees as frequently as required by local policy
- Monthly - Check AED and CPR certification is up to date for every school nurse, assistant school nurse, athletic coach or sponsor, physical education instructor, marching band director, cheerleading coach, and any other employee specified by the commissioner, and each student who serves as an athletic trainer

Human Resources

For more information: Erin Brock, (903) 988-6712

Audit and finalize all payroll and personnel data entry to ensure system-wide data integrity before major reporting cycles
Finalize the master list of Extra Duty stipends to ensure accurate processing for the first comprehensive payroll cycle
Execute pay rollover for 10-month employees.
Distribute total compensation statements to all district staff to highlight the full value of their salary and benefits package
Close out all summer Texas Service Record (G-1) requests to remain fully compliant with the 30-day statutory legal deadline
Cross-reference the master schedule to ensure all teachers are properly certified in their specific teaching assignments
Review educator certifications to monitor expirations and track ongoing compliance
Verify Title I staff coding to ensure personnel funding matches actual campus assignments, preventing costly federal audit issues
Issue formal parental notifications regarding any classroom teachers who do not currently meet ESSA or SBEC certification standards
Review local appraisal procedures, rubrics, and compliance timelines with all campus and department supervisors
Monitor and ensure all eligible teachers complete and submit their T-TESS Goal-Setting and Professional Development (GSPD) plan within the statutory first 6 weeks of instruction
Complete and submit the annual District Personnel/Teacher Salary Survey to maintain accurate regional benchmarking data
Coordinate and schedule TRS pre-retirement seminars for mid-career and late-career district employees
Establish the operational timeline and logistics for the upcoming annual employee climate surveys

Leadership & Instructional Foundations for Texas (LIFT)

For more information: Tera Griffis, (903) 988-6772

Attend Monthly LIFT Step-back Meetings/Beginning of Year Step-back Meetings
Review Student Data and Classroom Observation Data to monitor and adjust instructional practices as needed

Migrant - Title I, Part C

For more information: Tara Evers, (903) 988-6983

Update your DIP with the PFS and IDR Action Plans
Send family surveys to the ESC MEP staff for possible recruitment

Military-Connected Student Support

For more information: Tara Evers, (903) 988-6983

Perkins V Grant

For more information: Carrie Chandler (903) 988-6810

School Board

For more information: Administrative Services Team

Board candidate workshop (optional)
Ensure election judge(s) and clerks(s) are trained for November election
Report Trustee training hours at Board meeting prior to elections
*Adopt district/campus improvement plan
*Approve Independent Audit Report
*Approve SB 12 certification of compliance

School Safety

For more information: Joey King, (903) 988-6792

Each district shall adopt and implement a policy requiring integration of trauma-informed practices in each school environment. A district must include the policy in the district improvement plan required under Section 11.252
- The policy must address:
  - increasing staff and parent awareness of trauma-informed care; and
  - implementation of trauma-informed practices and care by district and campus staff; and
  - available counseling options for students affected by trauma or grief
Emergency Operations Plans & Annexes – Email with information regarding EOP documents for the 2026-2027 review cycle will be sent to superintendents from TxSSC.
District Audit Report (3-year audit) is due to TXSSC by September 15, 2026. A link was emailed by TXSSC in April 2026.
Sentinel
- All Superintendents MUST have a Sentinel account and login
  - If a Superintendent has never logged into or cannot log into Sentinel, contact Jenny LaBay at (903) 988-6961
- Intruder Detection Audits (door audits) will begin in September. Log in to Sentinel for acknowledgment
  - Monthly notifications will be displayed on the home page of Sentinel
  - You will be notified one month in advance for Intruder Detection Audits
- Please log in to Sentinel to complete the following required actions:
  - Verify all campus information
  - 26-27 District Calendar input
  - Action Items needing to be completed in Sentinel will appear in red on the home page
- Reminder that each and every member of a Behavior Threat Assessment team MUST have a Sentinel login to conduct BTAs
- Every district MUST have a BTA Coordinator named in Sentinel (at least one, but up to three)

Special Education

For more information: Beverly Beran (903) 988-6910

2026-2027 Nonpublic Placement Notification & Application (Required for all Nonpublic Day School & Nonpublic Residential placements by LEAs) opens in TEAL (APEX) September 1st
2025-2026 Special Education Consolidated Grant Year Ends September 30th
Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Superintendent's Office

For more information: Administrative Services Team

Designate appropriate coordinators per code (i.e. Title IX, Migrant, Homeless, Sexual Harassment, 504, etc.)
Notify all students and employees of the name, office address, phone number of Title IX designee
Review public information processes, procedures, and posting
Identify date for renewal of teacher contracts
Prepare the Board training calendar
Prepare Trustee training report prior to November elections with postings as required – Publicly report October Board Meeting
Recommend technology and instructional materials allotment (TIMA) selections
Submit Board approved SB 12 certification of compliance to TEA
Update AskTED

Teacher Incentive Allotment

For more information: LaTonya Whitaker, (903) 988-6741

Technology Services

For more information: Steve Vaughn, (903) 988-6922 or Tim O’Sullivan, (903) 988-6958

Texas Student Data System (TSDS) / PEIMS

For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839

UID Enrollment: Beginning of school year cumulative enrollment event file due September 11th
PEIMS Attendance Submission: 1st Six Weeks ready for users to complete, approve, and accept submission on September 14th
PEIMS Summer Submission: Summer data available to customers on September 17th (2025-2026)
PEIMS Extended Year Submission: Resubmission due to Region 7 ESC for LEAs on September 24th (2025-2026)
PEIMS Extended Year Submission: Request to retire Unique IDs due at TEA for PEIMS Extended Year Resubmission on September 25th (2025-2026)
Charter School Waitlist Collection: Ready for users to complete on September 25th
Charter School Waitlist Collection: Snapshot date – September 25th
PEIMS Fall Enrollment Submission: Close of school start window – September 25th

Transportation

For more information: Sedric Clark, (903) 988-6933

* Requires Board Action / Approval