Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie (903) 988-6762

Review Class of 2026 CCMR Verifier report (May/June)
Complete Working Submissions before the close of the 2026 CCMR Verifier report
Review final graduation rate data
STAAR EOC window opens June 16th
Review Spring STAAR, TELPAS, and STAAR Alt 2 reports
Submit rescore requests from Spring STAAR and TELPAS during the Data Verification window on the Calendar of Events
Sign the DTC Part 2 Oath after testing is concluded (June/July)
Update new DTC information in AskTED before contacting Cambium to create new account

Career & Technical Education

For more information: Carrie Chandler (903) 988-6810

Review and compare the sixth six weeks principals and superintendents FTE report to in-house report
Recruit and hire new teachers as needed
Complete and submit Perkins Grant Application Designation and Certificate (ADC)
Begin working on the Perkins Application in eGrants
Close Federal (Perkins) Expenditures
Close state/local expenditures
Input IBC’s into PEIMS; Review Final FTE report for estimated funding
Collect and review information needed for Summer PEIMS Submission – Critical for state funding
Monitor preliminary CCMR data
Meet with ESC for any CCMR related questions

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794

Have your teachers apply here: https://www.impactetx.net/apps/form/application
Need mentoring or PD support? Contact us!
Need an updated contact list of possible teacher candidates? Email Kevin Blain
Know someone who would make a great field supervisor for our interns? Apply with our Field Supervisor Application

Charter Specific

For more information: Jim Moore, (903) 988-6834

Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Kerri Brice, (903) 988-6719

2026-2027 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees
ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services
Ongoing data collection for compliance reports
2025-2026 ESSA Consolidated Grant Application amendment deadline June 2nd
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
Prepare a summary of 2026-2027 federal program estimated allocations and intended uses; follow public comment procedures for eliciting public comment

Finance

For more information: Michael Davis, (903) 988-6724

Budget Adoption for July 1st FY
- Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting)
- Post 72-hour notice of meeting to discuss budget and proposed tax rate
- *Hold meeting to adopt budget and proposed tax rate
- *Final amendment to current year budget must be done prior to close and must be approved by the Board (June 30th FY)
- *Resolution or action item to Commit Fund Balance must be done prior to the close of the fiscal year and must be approved by the Board - Amount may be determined after year end
- Post proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable
- Post on school website a summary of the proposed budget and a link a link to the budget adopted by the Board of Trustees for the previous 3 years
- Calculate state aid earned using end-of-year student data - Review student attendance figures as compared to prior year and budget projections
- TEA tax information survey
- Prepare for annual financial audit
Run district estimate of state aid for next school year with preliminary tax roll figures
Transportation Route Service Report due July 1st
Update all fiscal manuals: Activity Funds, Fiscal, Federal Grants, etc.
Check Depository Contract status June 15th
Book revenue due to or due from state based on SOF Template run using final ADA
TEA sends email notification to applicable home districts to submit reimbursement documentation to [email protected]
Chapter 49 districts - The fifth payment for 2022-2023 is due from a Chapter 49 district to the state (Option 3) and/or to the partner district(s) (Option 4) if your district chose the option to make seven equal payments

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

June 5 - Check Texas ELMS for new Direct Certification data
June 20 - New FSMC contracts and renewals must be signed/executed and submitted to TDA
June 26-30 - Texas ELMS closed for maintenance
June 30 - School Nutrition Program applications due for CEP districts

General Curriculum

For more information: Tera Griffis, (903) 988-6772

Head Start

For more information: Sonya McCoy, (903) 988-6979

June 5th - Final Head Start Substitute Reimbursement Form Due
June 5th - Final Head Start Food Service Reimbursement Form Due
June 12th - Final Head Start Teacher & Teaching Assistant Reimbursement Form & Documentation Due

Health, Nurse, and PE

For more information: Sherri Wright, (903) 988-6809

June 12 - Final day to submit district report for the Texas Education Agency Physical Fitness Initiative Assessment
June 30 - Final day to submit the Texas Vision, Hearing, and Spinal Screening (VHSS) Annual Reports to the Department of State Health Services
Diabetes risk assessment report due June 6th through the reporting site: TRAT2DC RFES Login
Vision, hearing, and spinal screening (VHSS) reports are annually due June 30th through the Texas DSHS Child Reporting System, CHRS Login
Submit Physical Fitness Assessment results to TEA through FitnessGram or Physical Fitness Assessment Initiative (PFAI) application due in June. All Texas schools will use the PFAI application in TEAL to upload data to TEA

Migrant - Title I, Part C

For more information: Tara Evers, (903) 988-6983

Update the Family Survey in enrollment packets
Complete LNA survey from email
Update DIP with Migrant Specific section: IDR Action Plan and PFS Action Plan

Military-Connected Student Support

For more information: Tara Evers, (903) 988-6983

TEA Purple Star Campus Designation | SB 1557 (19 TAC, § 61.1063). The Purple Star Campus Designation application, to be recognized the subsequent school year, opens in April and closes in June of the same year
Assign a Campus Contact for Military Connected Students

Perkins V Grant

For more information: Carrie Chandler (903) 988-6810

School Board

For more information: Administrative Services Team

Register Board Members for the Summer School Board Summit July 17-18
Register for ESC 7 School Board Summit July 17-18
Update Trustees’ contact information & terms on website
Review preliminary staff compensation package
Budget workshops for new FY
*Recommend student insurance carrier
*Review and amend Student Code of Conduct
*Adopt budget/public hearing for July 1st FY

School Safety

For more information: Adrian Knight, (903) 988-6845

Mandatory Safe and Supportive School Program (SSSP) Threat Assessment data submitted to TEA through Sentinel for each campus in a district
SSSP Reporting opens June 1st and closes July 31st
In August, TEA’s Office of School Safety and Security will send Letters of Non-Compliance to districts that do not report this data by July 31st
Safety & Security Committee meets once during each academic semester and once during the summer (TEC§37.109)
Gun Free School District (PR6000) and Campus (PR6100) Reports due late June
Bully Report – Summer 2024 (PEIMS)

Special Education

For more information: Beverly Beran (903) 988-6910

ICRP Certification DUE 5/15/26
SHARS RMTS; Q4 participant list CLOSES 5/15/26
RF Tracker ready for users to complete OPENS 5/18/26
SPPI 8 Parent Surveys CLOSES 5/22/26
TEA Certification/Assignment Guidance
Document prop share activities – monitor expenditures
SC5003-Formula Grants Consolidated Schedule OPENS 5/1/26
SPED Applicant Designation (ADC) & Certification Federal OPENS 5/13/26
Amendment deadline for 25-26 IDEA-B grant DUE 6/2/26
SC5100 CEIS/CCEIS reporting DUE 5/31/26
Provide summer learning opportunities: ESY & Intensive & Accelerated Instruction
26-27 SPED Consolidated Grant Application OPENS TBD (Contacts page, ADC, and prop share info needed for grant access) – no pre award
- NOTE: funds can be accessed as early as July 1 if the application is completed by July 1
Review IDEA-B LEA MOE final compliance reports in TEAL/GFFC to confirm projection used in April calculations
- Monitor special education expenditures from state/local funds (199 PIC 23/33/43) to ensure on track for IDEA-B Maintenance of Effort (MOE) compliance
- SSA Fiscal Agents – share anticipated expenditures to be reported on 033 record on behalf of member LEAs (Required for LEA IDEA-B MOE calculations)
- Make final adjustments, as needed, to maximize use of funds
- Calculate current year using preliminary MOE and exceptions, make final adjustments as needed for compliance
Intervention & submission requirements (i.e. SSP, CAP, etc.) DUE 6/3/26
PEIMS Summer First Submission DUE 6/18/26
- Nonpublic Restraint Reporting captured and reported as a part of the Summer PEIMS submission
HB2 and SB568 Special Education Funding Updates 26-27 SY
8 Tiers of Intensity incorporating 4 factors (A: Type/Frequency/Nature of Required Supports; B: Required Provider Credentials; C: Required Grouping/Provider-to-Student Ratio; D: Required Equipment/Technology) and; 5 Service Groups (supplemental funding for instructional and related services that go beyond the foundational funding established by the Tiers) make up the scoring system of the new funding tool.
Special Education Funding Framework Narrative (PDF)
This new intensity of services funding model is intentionally designed to shift that focus from centering determinations based on where services are delivered, to instead emphasize the intensity of the SDI and related supports required for a student to access and make progress in their enrolled grade level curriculum. It is important to remember in this new funding model that SDI is typically addressing the actions required of a professional toward a student as a result of the student’s disability to ensure that the student has access to and makes progress in their enrolled grade level curriculum, rather than a focus on the student’s actions.
In order for a student to qualify for special education (i.e., have the need for SDI based on their disability), a student with an IEP must receive at least one direct special education service in at least one of the five domains.
An IEP consisting solely of indirect or consultative services (i.e., no SDI somehow connected to their academic achievement and functional performance), or solely of related services, does not represent the provision of special education and will therefore not be funded through the state special education allotment.
Timelines:
- August 14 – LEA voluntary early submission to the TEA for LBB submission
- October 8 – LEAs expected to complete submission of all students for the first PEIMS Attendance Submission
- 26-27 SY - Submit with updated IEPs via ARDC
Submission Requirements:
- Instructional Arrangement AND
- SPED Funding Tool Tier/Service Group
Funding:
- Via LPE and current system of Instructional Arrangements (IA) with updated IA data each 6 weeks
- 26-27 SY Tier weights will be finalized during near-final settle up (based on PEIMS Summer Submission)
Note: All school systems will receive at least the amount of special education funding (relative to the regular program offset) that they would have earned under the prior law instructional arrangement/setting-based system during the 2026-27 SY.

Superintendent's Office

For more information: Administrative Services Team

Annual report to Commissioner on expulsions and AEP placements
TEA submission: Gun-free schools report
Review policy on benefits & holidays for non-contract staff
Teacher/Staff Service Records annual update
Update AskTED
ESC 7 eAgreements and Customized Service Agreements

Teacher Incentive Allotment

For more information: LaTonya Whitaker, (903) 988-6741

Technology Services

For more information: Steve Vaughn, (903) 988-6922 or Tim O’Sullivan, (903) 988-6958

Texas Student Data System (TSDS) / PEIMS

For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839

PEIMS Summer Submission: First submission due date for LEAs to Region 7 ESC on June 11th
PEIMS Summer Submission: Request to retire Unique IDs due at TEA for PEIMS Summer First Submission on June 12th
PEIMS Summer Submission: First submission due date for LEAs to TEA on June 18th
ECDS-PK: Submission due date for LEAs to Region 7 on June 18th
ECDS-PK: Submission due date for LEAs on June 25th

Transportation

For more information: Sedric Clark, (903) 988-6933

Bus Collision Reporting

* Requires Board Action / Approval