Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie (903) 988-6762

Review Class of 2025 CCMR Verifier report (May/June)
Review Assessment Results for Spring EOCs and 3-8 and TELPAS (May/June)

Career & Technical Education

For more information: Carrie Chandler (903) 988-6810

Career Prep/Practicum record retention
Review final FTE report for estimated funding
Review district assessment data specific for CTE students
Input IBC’s into PEIMS for Accountability and TEA Reporting
Collect and review information needed for Summer PEIMS submission
Monitor Preliminary CCMR Data
Check graduation codes for students graduating workforce ready

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794

Have your teachers apply here: https://www.impactetx.net/apps/form/application
Need mentoring or PD support? Contact us!
Need an updated contact list of possible teacher candidates? Email Kevin Blain
Know someone who would make a great field supervisor for our interns? Apply with our Field Supervisor Application

Charter Specific

For more information: Jim Moore, (903) 988-6834

Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Kerri Brice, (903) 988-6719

ESSA planning amounts are released for 2026-2027
2026-2027 SC5003 Formula Grants Consolidated Schedule opens on May 1st (one schedule applicable to ESSA, Perkins, & IDEA-B)
ESSA ADC and Application opens on May 20th in eGrants
Post Intent to Apply for federal funds
Hold district PFE Evaluation meeting with parents (review & revise district written PFE policy, discuss use of Title I funds & PFE reservation, PFE program evaluation)- if not completed in April
Complete local evaluations for Federal Programs and Comp Ed (prepare for Comp Ed public
hearing)
Hold DIP summative review/revision meeting #2
Ensure 2026-2027 DIP/LEA Program Plan is in “Final Draft Format” with updated funding amounts for all federal funds and Comp Ed.
Collect time and effort documentation from spring semester (must be signed on or after the last day of spring semester)
Districts begin outreach to private schools for equitable services participation in 2026-2027
Districts with neglected/delinquent facilities need to ensure evaluation of current year services and consultation for 2026-2027
Update AskTED to reflect any district/campus changes

Finance

For more information: Michael Davis, (903) 988-6724

Review student attendance figures as compared to prior year and budget projections
Check Region 7 ESC eAgreement system to select all services
Recapture payment due for districts selecting the monthly payment option
Indirect Cost Rate Certification due in TEAL GFFC
If July 1st FY, hold board discussion of property values and funding prior to budget adoption to comply with School FIRST Indicator – recommend including an agenda item to document discussion was held
Bank Depository Bid and/or Extension to Contract; determine if contract can be extended (only 3 two-year extensions are allowed) or if bids/proposals will be solicited; contact the Depository Bank to determine if they are offering an extension to the contract; may be exempt if addressed in your DOI Plan; (https://tea.texas.gov/finance-and-grants/financial-compliance/depository-contracts-for-school-districts)for TEA guidance & required forms
Sales Tax Report for student activity fund raisers and other sales due - see here for more information https://comptroller.texas.gov/taxes/publications/94-183.php
Submit request for Additional State Aid for Ad Valorem Tax Credit each year for which the tax credit is due (Chapter 313), if applicable
Submit tax information for Tax Increment Reinvestment Zones (Chapter 311), if applicable
Print and review TEA SOF and Payment Ledgers for Current and Prior school years
Collect and review time and effort certifications each month for staff required to complete Periodic Activity Report - Finance should post adjusting journal entries (as appropriate)
Chapter 49 districts - TEA notifies districts that are delinquent in recapture payments for a prior year as the result of updates to Cost of Recapture Report made at final settle-up of the balance due. Check date balance due must be paid by. For districts selecting monthly payment option, the fourth payment is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4. Balances are due for recapture payments owed by districts for a prior year based on notices provided to districts on May 1st. Balances are due for recapture payments owed by districts with local revenue in excess of entitlement for the current year based on the notices provided to districts on May 15th

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

May 1 - TDA to approve all FSMC New Contract and Renewal submissions
May 5 - Check Texas ELMS for new DC data
May 3 - School Lunch Hero Day
May 31 - Provision 2 application deadline
May 1 - SFSP renewal application due
May 31 - SSO site application due

General Curriculum

For more information: Tera Griffis, (903) 988-6772

Review, set, and communicate credit by examination dates
Certification of Provisions of Instructional Materials (TEC§31.1011)

Head Start

For more information: Sonya McCoy, (903) 988-6979

Head Start Food Service Reimbursement
Head Start Substitute Reimbursement

Migrant - Title I, Part C

For more information: Tara Evers, (903) 988-6983

Military-Connected Student Support

For more information: Tara Evers, (903) 988-6983

Perkins V Grant

For more information: Carrie Chandler (903) 988-6810

School Board

For more information: Administrative Services Team

Register Board Members for the Summer School Board Summit July 17-18
May Elections (BBB Legal) (TEC§3.004-3.005)
- *Canvass Trustee election results (TEC§67.003A)
- *Reorganize Board of Trustees (TEC§11.061C)
- Local orientation for new Trustees
- Update AskTED with changes in Board membership
- Train new Trustees in the superintendent evaluation instrument and process
- Statement of Office and Oath of Office for all new Trustees
*Review/amend Student Code of Conduct (TEC§37.105)
Discuss preliminary budget/budget workshops
*Board discussion of property values and funding lag for July 1st FY

School Health

For more information: Sherri Wright, (903) 988-6809

TEA School Health Survey report is due annually in May. Texas Education Code (TEC), §38.0141, requires all school districts & open-enrollment charter schools to provide the TEA information relating to school health and physical activity

Special Education

For more information: Beverly Beran (903) 988-6910

Plan for & order large print and Braille textbooks
SC5003-Formula Grants Consolidated Schedule OPENS 5/1/25
SPED Applicant Designation (ADC) & Certification – Federal OPENS 5/13/2
High Cost Funds (HCF) application DUE 5/19/25
ICRP Certification DUE 5/16/25
SHARS RMTS Q4 participant list CLOSES 5/15/25; Q3 RMTS ENDS 5/23/25; Cost Report Corrections CLOSES 5/31/25
SC5100 CEIS/CCEIS reporting DUE 5/31/25
Review Final MOE Compliance 5/29/25 – adjust current year state/local budget as needed
Finalize intervention & submission requirements (i.e. SSP, CAP, etc.)
SELA OPENS 5/19/25
RFT OPENS 5/19/25
SPPI 8 Parent Surveys CLOSES 5/30/25
Continue working on the Self-Assessment
Complete semi-annual certification letters - Time & Effort/Substitute System of Time and Effort reporting procedures
Finalize data to prepare for Extended School Year (ESY) – ensure appropriate PEIMS coding for funding

Superintendent's Office

For more information: Administrative Services Team

Establish and post summer Central Office hours
Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d))
Principal surveys to evaluate educator preparation programs open for principals or their designees
Update AskTED

Texas Student Data System (TSDS) / PEIMS

For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839

ECDS PK: Ready for users to complete on May 7th
PEIMS ATND 5th Six Weeks Submission: Due to TEA May 8th
PEIMS Summer First Submission: Ready for users to complete, approve and accept submissions on May 18th
RF Tracker: Ready for users to complete on May 18th
SPEDS Summer: Ready for users to complete on May 18th

* Requires Board Action / Approval