Accountability & Assessment
For more information: Crissy Haynie (903) 988-6762
- Notification to parents of eligibility for Public Education Grants by February 1st (TEC§29.204(b))
- Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR
- Distribute Federal Report Card and 2024 and 2025 School Report Cards
Career & Technical Education
For more information: Carrie Chandler (903) 988-6810
- Review new semester course offerings
- Review Career Prep and Practicum Training Plans
- Review activities for CTE month – February
- Resolve 2nd semester schedule changes
- Review WBL student training agreements
- Begin Perkins carryover spending plan (if applicable)
- Update 4-year graduation plans with counselors (ensure alignment of POS for CCMR accountability & Outcomes Bonus)
Certification (Teacher)
For more information: Kevin Blain, (903) 988-6794
- Have your teachers apply here: https://www.impactetx.net/apps/form/application
- Need mentoring or PD support? Contact us!
- Have questions about LASO 4 PREP Mentoring Allotment? Email Kevin Blain
- Teacher certification “winter” cohort starts January 30th.
Charter Specific
For more information: Jim Moore, (903) 988-6834
- Charter Schools: 2025-2026 SC5050 form (optional) for Significant Expansion due to TEA (final deadline) January 31st (to request additional ESSA and/or IDEAB funding to be received in with 2025-2026 planning amounts based on significant expansion experienced in 2024-2025)
- Reach out to TEA at [email protected] to have this opened
- Utilize the All-In-One-Form to update AskTED
Federal and State Programs
For more information: Kerri Brice, (903) 988-6719
- Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
- Ongoing consultations with PNPs participating in equitable services (ISDs only)
- Collect time and effort documentation from the fall semester for all staff paid wholly or in part with federal funds
- Begin collecting data for the upcoming Comprehensive Needs Assessment (CNA)
- Disseminate the state, LEA, and campus-level report cards
- Hold the second formative review of your DIP with stakeholders
Finance
For more information: Michael Davis, (903) 988-6724
- Annual Audit Report due to TEA no later than January 28th – September 1st FY
- Review student attendance figures as compared to prior year and budget projections
- W2’s, 1095-C & 1099 distributed
- Match previous year audit report to PEIMS Mid-Year submission
- Impact Aid Application deadline January 31st (if applicable)
- For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific board meeting minutes language required. Submit online in the TEAL - FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted (check date) in the TEAL - FSP system online. https://tea.texas.gov/Finance_and_Grants/State_Funding/Excess_Local_Revenue/ Download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)
- January 15 - SFSP and SSO applications open in TXUNPS
- Child Nutrition Texas Summer Mandate deadline is January 31st
- Financial Report Opens in TXUNPS (due in March)
- Food Service Management Contract Review Form is to be completed once per semester
- USDA Foods catalogs open in WBSCM
- February 1 - On-site monitoring review deadline
- February 14 - FSMC Renewal documents to be submitted to TDA for approval
Head Start
For more information: Sonya McCoy, (903) 988-6979
- Head Start Food Service Reimbursement
- Head Start Substitute Reimbursement
- *Superintendent’s evaluation and contract
- *Approve Annual Independent Audit Report for September 1st FY
- *Board approved Annual Independent Audit Report (AFR) due to TEA no later than January 28th for LEAs September 1st FY
- *Approve Auditor for next FY (TEC§11.170)
Special Safety
For more information: Adrian Knight (903) 988-6845
- Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)
- Ensure there is an SSSP Team representing each campus, all required positions are filled, and all team members are trained in conducting Behavioral Threat Assessment. Meet as needed with Behavioral Threat Assessment Reports. Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)
- If it was not completed in the fall semester, ensure that each campus has a Bullying committee and that all required positions are filled. Ensure annual student bully prevention training is complete, student bully surveys are completed, and action plans are developed from the survey results
- Ensure that the semi-annual safety standard maintenance checklist is completed
- Ensure that the LEA Superintendent or designee attends the semi-annual school safety sheriff meeting
- Ensure weekly door logs are being maintained
- Distribute Keep ‘em Safe TX information regarding the safe storage of firearms to the parent/guardian of each student enrolled in the district or school (TEC§37.222)
- Conduct a monthly inspection to verify the automated external defibrillator is placed at its designated location, reasonably appears to be ready for use, and does not reasonably appear to be damaged in a manner that could prevent operation (THSC§779.003)
- Conduct and document mandatory Drills: TxSSC Drill Requirements
- LEA superintendents receive the FY 2024 School Safety Allotment Data Collection Survey in January and due in February
- Plan Safety & Security Committee meetings for each academic semester & once during the summer (TEC§37.109)
Special Education
For more information: Beverly Beran (903) 988-6910
- Dyslexia Screener 1st Grade DUE 1/31/25
- VI and Deaf-Blind Child Count (including 504) OPENS 1/2/25; CLOSES 1/31/25
- SHARS RMTS Q2 RMTS BEGINS 1/6/25
- Check with Finance on Indirect Cost Rate Proposal (ICRP) Workbook (ACW) submission DUE 1/17/25
- Begin gathering data for HCF; opens in March
- Residential Facility Tracker (RFT) data promoted, validated, and fatal free DUE 1/17/25
- Significant Disproportionality Year 3 Assurances DUE 1/24/25
- 1st Gr Dyslexia Screener DUE 1/31/25
- Continue RDA Interventions
Superintendent's Office
For more information: Administrative Services Team
- Review calendar development process
- Review Staff Non-renewals
- Ensure School Report Card is included with first semester report card (TEC§39.305)
- Update AskTED
- Mid-Year Attendance Numbers Planning for next school year
Texas Student Data System (TSDS) / PEIMS
For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839
- PEIMS Fall Submission: Resubmission due date for LEAs to Region 7 ESC on January 8th
- PEIMS Fall Submission: Requests to retire Unique IDs due at TEA for PEIMS Fall Resubmission on January 9th
- PEIMS Fall Submission: Resubmission due date for LEAs to TEA on January 15th
- PEIMS Mid-Year Submission: First submission due date for LEAs to Region 7 ESC on January 15th
- PEIMS Mid-Year Submission: First submission due date for LEAs to TEA on January 22nd
- ECDS – KG: Class Roster Winter Submission due date for LEAs to Region 7 ESC on January 22nd
- ECDS – KG: Class Roster Winter Submission due date for LEAs to TEA on January 29th
- Six Weeks Attendance Submission: 1st - 3rd Six Weeks Attendance Submissions due for LEAs to TEA on January 30th
* Requires Board Action / Approval