Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie (903) 988-6762

Final list of campuses identified under Public Education Grant (PEG) criteria for 2026-2027 school year
Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR
School Report Card released (send home within six weeks)
Federal Report Card released (distribute to campuses, parents, and the public)
STAAR EOC window opens
Preliminary Accelerated Student Listing released in TEAL

Career & Technical Education

For more information: Carrie Chandler (903) 988-6810

Mid-year review of CCMR and IBC progress
Review and compare the third six weeks principals and superintendent FTE report to in-house report
Survey CTE students for program interest, career goals, and engagement feedback
Verify accuracy of PEIMS fall submission for CTE codes and staffing
Review second semester schedule changes and new semester course offerings
Prepare for CTE Month in February
Review career prep and practicum training plans – job changes, new training plans
New IBC 2025-2030 list has been posted, verify eliminated and sunsetted IBC caps for 2028 accountability

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794

Charter Specific

For more information: Jim Moore, (903) 988-6834

Charter holder must file audit report disclosing all management company loans
Prepare for annual governance reporting. Forms are usually available in September, charter holders must submit governance reporting forms yearly. Refer to the TEA Charter School Governance website for the timeline to submit governance reporting information. See proposed TAC§100.1015
Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Kerri Brice, (903) 988-6719

Substitute System of Federal Time-and-Effort Reporting (optional system): LEA Management Certification due to TEA December 1st (to be effective retroactive to July 1st of the same year will remain in effect for one year, to June 30th. If submitted after December 1st, effective on the date of submission and remain in effect for one year). This applies to all federal programs
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
LEAs that reported 2024-2025 TIVA Program Objectives and Measurable Outcomes will need to report initial progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. If 2024-2025 TIVA funds were not carried into 2025-2026, the initial report will be considered the final report. Reporting occurs through the Smartsheets App
2024-2025 ESSA Consolidated Grant Federal Final and Revised Final Expenditures report due December 29th

Finance

For more information: Michael Davis, (903) 988-6724

*Approve Independent Audit Report, September 1st FY
Review, update and submit Attendance Projections in TEAL
Publish Schedule C-3 from independent audit in local newspaper
Debt Transparency Reporting (June 30th FY) December 27th
Develop Budget Adoption Timeline
For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific board meeting minutes language required. Submit online in the TEAL - FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted check date in the TEAL - FSP system online. Visit Excess Local Revenue and download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

Food Service Management Company Request for Proposal must be submitted to TDA for approval by December 5th
Check Texas ELMS for new DC data

Head Start

For more information: Sonya McCoy, (903) 988-6979

School Board

For more information: Administrative Services Team

Update Trustees’ contact information & terms on website
New trustees complete required trainings (OMA, PIA, cyber security, human trafficking, orientation to the code, and legislative update available online)
Schedule teambuilding training with Field Service Agent
Complete Board Self-Evaluation

Special Health

For more information: Sherri Wright (903) 988-6809

December 13th is the deadline for the submission of the Annual Report of Immunization Status for kindergarten and 7th grade students each year to the Texas Department of State Health Services; the report may only be entered from October 25th to December 13th immunization reporting is disabled at other times of the year

Special Education

For more information: Beverly Beran (903) 988-6910

SHARS RMTS ~ Q2 participant list CLOSES 12.15.25
IDEA-B Final & Revised Final expenditure reports DUE 12.29.25 - Calculate MOE with tool to ensure compliance in the following spring
Check eGrants for Carry Over Funds; Check IDEA-B Maximum Entitlement in eGrants
Conduct a final calculation for Prop Share
Review CCEIS/CEIS-SC5100 processes/plan/student data - CCEIS Survey (SDY3) DUE 11.21.25
Region & State RDA Reports projected to be available 11.13.25
Develop and submit CAP in ASCEND for SPPI 11, 12, & 13 (if applicable) DUE 12.1.25
Strategic Support Plan (if applicable) DUE 12.19.25
Follow established Time & Effort/Substitute System of Time and Effort and Semi-annual Certification reporting procedures
Monitor special education expenditures from state/local funds (199 PIC 23/33/43) to ensure on track for IDEA-B Maintenance of Effort (MOE) compliance

Superintendent's Office

For more information: Administrative Services Team

Texas Student Data System (TSDS) / PEIMS

For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839

PEIMS Fall Submission: First submission due date for LEAs to Region 7 ESC on December 4th
PEIMS Fall Submission: Requests to retire Unique IDs due at TEA on December 5th
PEIMS Fall Submission: First submission due date for LEAs and ESCs on December 11th
RFT: All RF Tracker data up to this point must be promoted, validated and fatal free on December 12th
PEIMS Mid-Year Submission: TSDS PEIMS Mid-Year ready for users to complete, approve and accept submissions on December 15th

Transportation

For more information: Sedric Clark (903) 988-6933

* Requires Board Action / Approval