Accountability & Assessment
For more information: Crissy Haynie (903) 988-6762
- Prepare school improvement intervention submission, if applicable
- RDA (Results Driven Accountability) - Including LEA Determinations, Federally Required Elements (FRE), released via TEAL; Masked reports made public
- Prepare RDA intervention submission, if applicable
- Possible TAPR released, Statute requires that each district’s Board hold a public hearing to discuss the district’s annual report within 90 calendar days of receiving the PDF TAPR. Winter breaks do not count towards the 90 days. Within two weeks following the public meeting, each district must widely publish its annual report, including posting it on the district website and other public places. (TEAs Requirement for Posting of Performance FAQ)
Career & Technical Education
For more information: Carrie Chandler (903) 988-6810
- Review near final Summary of Finance report for previous school year
- Meet with teachers regarding student certification and licensure programs
- Review and compare the second six weeks principals and superintendent FTE report to in-house FTE report
- Review department expenditures to date
- Evaluate and document CTE safety procedures and training
- Last day to spend/encumber campus Perkins funds
Certification (Teacher)
For more information: Kevin Blain, (903) 988-6794
- Fall cohort application window is 7/24-10/28. Coursework begins 10/31.
- Have your teachers apply here: https://www.impactetx.net/apps/form/application
- Need mentoring or PD support? Contact us!
- Have questions about LASO 4 PREP Mentoring Allotment? Email Kevin Blain
Charter Specific
For more information: Jim Moore, (903) 988-6834
- Bank Depository Contract due to TEA on December 1st
- Prepare for annual governance reporting. Forms are usually available in September; charter holders must submit governance reporting forms yearly. Refer to the TEA Charter School Governance website for the timeline to submit governance reporting information. See proposed TAC§100.1015
- Charter Schools: 2025-2026 SC5050 form (optional) for Significant Expansion due to TEA via eGrants by November 1st (to request additional ESSA and/or IDEA-B funding to be received with 2025-2026 final amounts, based on significant expansion)
- Reach out to TEA at [email protected] to have this opened
- Charter School Waitlist data available to customers on November 14th
- Utilize the All-In-One Form to update AskTED
Federal and State Programs
For more information: Kerri Brice, (903) 988-6719
- All LEAs receiving Title I, Part A dollars must complete and submit the Comparability Assurance Document (CAD). Non-exempt LEAs must also complete and submit the Comparability Computation Form (CCF). Both forms can be found on TEA’s Comparability page and are due on Friday, November 14th.
- Title V, Part B Rural and Low-Income School Program Grant Application due by November 14th in eGrants (for eligible districts).
- Continue consultation meetings with private schools (Not Applicable to Charters)
- Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
- LEAs that reported 2024-2025 TIVA Program Objectives and Measurable Outcomes will need to report final progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. No reporting required for districts that transferred or REAPed 100% of Title IV funds in 23-24, 24-25, and 25-26. Reporting occurs in the Smartsheet App.
- All districts that did not transfer or REAP 100% of their Title II funds in 24-25 will need to complete the Title II Special Data Collection. It opens on November 3, 2025, and is due on January 9, 2026.
- For districts that receive Title I, Part D, Subpart 2 funds, the SC9000 data collection will open in eGrants in November.
Finance
For more information: Michael Davis, (903) 988-6724
- Review student attendance figures as compared to prior year and budget projections
- November 1 - Independent review of applications report opens
- November 1 – Verification Report opens - count total number of students enrolled and sites
- November 1 - Mandatory annual food safety report deadline
- November 5 - Check Texas ELMS for new DC data
- November 15 - Verification process ends
- November 29 - Deadline to submit Farm Fresh Challenge attestation
- November 15 – Average Price File released by USDA
- November 1 - Summer nutrition program cost report deadline
- November 1 - Summer Mandate waiver available
- Innovative Course Approval Process (TAC§74.27)
- Review next school years high school course offering and process (TAC§74.12)
- Submit Head Start Substitute Reimbursement Form, if applicable
- November Elections (BBB Legal) (TEC§3.004-3.005)
- *Canvass Trustee election results (TEC§67.003A)
- Statement of Office and Oath of Office for all new Trustees
- *Reorganize Board of Trustees (TEC§11.061C)
- Schedule all required New Trustee trainings
- New board member training at ESC 7 on November 17th
- Online Board Trainings
- Train new Trustees on the superintendent evaluation instrument and process (BBD Legal)
- Update AskTED with changes in Board membership
- Public hearing on annual report required within 90 days of receipt
- Approve Annual Independent Audit for July 1st FY
- *Board approved annual audit for July 1st FY due to TEA no later than November 27th
- Prepare Board Training Report (Military Districts Only)
- *Final FIRST Rating/Charter FIRST released. Hold public hearings within two months
- Review investment policy (Gov’t Code 2256.005(e))
- Approve investment policy revisions as needed (Gov’t Code 2256.005(e))
- November 17 - New Board Member Training: https://apps.esc1.net/ProfessionalDevelopment/esc7/Registration/Workshop/388341
- December 8 - Board Officer Training: https://apps.esc1.net/ProfessionalDevelopment/esc7/Registration/Workshop/390180
Special Education
For more information: Beverly Beran (903) 988-6910
- SD Yr 3 LEAs ONLY: Complete TEA online survey regarding CCEIS funds DUE 11/15/24
- Budget meetings with the Budget Dept. and SPED Director:
- Exceptions for IDEA-B MOE
- Expenditures
- Funding Sources; staff schedules; JDs; Substitute Time and Effort – check alignment for audit
- SHARS Survey DUE 11/1/24 – required for IDEA-B MOE calculations
- Expenditure reports (IDEA C ECI & State Deaf DUE 11/29/24, IDEA B DUE 12/29/24)
- Prepare for Prop Share Calculations
- RDA Releases - Masked/Public Reports ANTICIPATED 11/14/24
Superintendent's Office
For more information: Administrative Services Team
- Prepare Annual Finger Printing Certificate and Statement of Compliance (TEC§22.081)
- Update AskTED
- Register for November RAC Meeting on November 12th from 10:00am - 12:00pm
- First Time Superintendents Meeting on November 12th from 1:00pm - 3:00pm
Technology Services
For more information: Steve Vaughn (903) 988-6922 or Tim O'Sullivan (903) 988-6958
- Before October 29, 2025 - File FCC Form 486 (Service Start / CIPA / Certification) for Category 1 (Internet Access) no later than 120 days after the service starts. For most schools, this start date is July 1st. If you miss it, USAC may adjust your service start date and you’ll lose funding.
Texas Student Data System (TSDS) / PEIMS
For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839
- PEIMS Fall Submission: TSDS PEIMS Fall ready for users to complete, approve, and accept submissions on November 3rd
- SPPI 14: Ready for users to complete on November 3rd
- ECDS-KG: Ready for users to complete on November 10th
- Charter School Waitlist: Data available to customers on November 14th
Transportation
For more information: Sedric Clark (903) 988-6933
- Transportation Operations Report due December 1st
* Requires Board Action / Approval