June 2023 Monthly Reminders

For more information: Crissy Haynie, (903) 988-6762

Submit corrections for the CCMR Verifier (2022 Graduates)
Prepare for discussions regarding the What-If reports for 2022 data in the 2023 framework
Submit all student responses and score codes for testing by June 30th
Review final graduation rate data

For more information: Jim Moore, (903) 988-6834

For more information: Jim Moore, (903) 988-6834

For more information: Viki Sparks, (903) 988-6840

Physical Fitness Assessment results to TEA through FitnessGram or Physical Fitness Assessment Initiative (PFAI) application due in June
Vision, Hearing, and Spinal Screening Results due to the Texas Department of State Health Services

For more information: Viki Sparks, (903) 988-6840

2023-2024 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees
ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services
Ongoing data collection for compliance reports
2022-2023 ESSA Consolidated Grant Application amendment deadline June 1st
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)
Prepare a summary of 2023-2024 federal program estimated allocations and intended uses; follow public comment procedures for eliciting public comment
Review ESSER III RIPICS and Use of funds plan per six-month review cycle

For more information: Dr. Michael Davis, (903) 988-6724

Budget adoption procedures for July 1st FY districts
Post proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable
Post on school website a summary of the proposed budget
Prominently post on the district’s website for three years an external link to the budget adopted by the Board of Trustees
Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting) for July 1st FY
Post 72-hour notice of meeting to discuss budget and proposed tax rate
Hold meeting to discuss budget and proposed tax rate
Post 72-hour notice meeting to adopt budget and proposed tax rate
Hold meeting to adopt budget and proposed tax rate July 1st FY
Calculate state aid earned using end-of-year student data
Review student attendance figures as compared to prior year and budget projections
TEA tax information survey opens June 1st (Due August 31st)
Prepare for annual financial audit July1st FY
Run district estimate of state aid for next school year with preliminary tax roll figures
Transportation Route Service Report due July 1st
Update all fiscal manuals: Activity Funds, Fiscal, Federal Grants, etc.
Check Depository Contract status June 15th
*Final amendment to current year budget must be done prior to close and must be approved by the Board (June 30th FY)

For more information: Genny D'Souza, (903) 988-6764

June 30 - SNP (School Nutrition Program) applications due for districts going to CEP.
June 30 - Districts settle outstanding unpaid meal charges and maintain documentation of payment from non federal sources to the nonprofit school food service account.
June 30 - Child Nutrition Program Application Agreement renewal in TXUNPS.
July 1 - FSMC new contracts and renewals must be signed, executed and submitted to TDA.
Registration is OPEN: for Region 7 ESC Child Nutrition Summer Workshop Aug. 1, 2

For more information: Mark Parkerson (903) 988-6864

For more information: Dr. Drew Howard, (903) 988-6921

Review preliminary staff compensation package
Review Mission and Vision Policy AE(Local) - Board Goals and Priorities
Budget workshops for new FY
*Recommend student insurance carrier
*Review student and staff handbooks
*Review and amend Student Code of Conduct
*Adopt budget/public hearing for July 1st FY
*Approve waivers as needed
Notify ESC Field Service Agents of newly appointed/elected trustees and review associate training requirements/timelines - After the Election Checklist
Register for the ESC 7 Board Summit July 14-15

For more information: Dr. Paul Thompson (903) 988-6898

Mandatory Safety and Supportive School Program (SSSP) Data is due on June 30th. A link to the reporting instrument will be sent to the campus principal listed in AskTed.
Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)
Safe and Supportive School Program (SSSP) Threat Assessment baseline data submitted to TEA through Qualtrics
Survey opens June 1st, and is due to TEA by June 30th

For more information: Beverly Beran, (903) 988-6910

2022-2023 Special Education Consolidated Grant Application (Federal) amendment deadline June 2nd
2023-2024 Special Education Consolidated Grant Application (Federal) due July 1st for July 1st effective date (if not submitted by July 1st, effective date will be date of submittal)
- Complete, certify, & submit: SC5003, SPED ADC & Certification
  - Important 23-24 Dates
2022-2023 Nonpublic Placement Notification & Application closes June 8th for Nonpublic Day School placements by LEAs
2022-2023 Nonpublic Placement Notification & Application closes July 1st for Nonpublic Residential placements by LEAs
FY22 MOE (Maintenance of Effort) Final Compliance Review released by TEA - Mid/Late June
Monitor FY23 special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance in Spring of 2024
2022-2023 SPPI-11 (Timely Initial Evaluation Child Find) and SPPI-12 (Early Childhood Transition) data collection via Child Find Collection in TSDS due July 27th

For more information: Teresa Richard, (903) 988-6752

June 8 - PEIMS Summer First Submission due to Region 7
June 9 - Requests to retire Unique IDs due at TEA for PEIMS Summer First Submission
June 15 - PEIMS Summer First Submission due to TEA
June 22 - ECDS PK Submission for LEAs and Private PK Organizations due to TEA
June 22 - Special Education Language Acquisition (SELA) Submission due to TEA

* Requires Board Action / Approval