June 2023 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Submit corrections for the CCMR Verifier (2022 Graduates)
  • Prepare for discussions regarding the What-If reports for 2022 data in the 2023 framework
  • Submit all student responses and score codes for testing by June 30th
  • Review final graduation rate data 

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA COVID-19 Resources & Guidelines website for any updates
  • Annual report to Commissioner on expulsions and AEP placements
  • TEA submission: Gun-free schools report
  • Review policy on benefits & holidays for non-contract staff
  • Teacher/Staff Service Records annual update
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Submit calendar through TEAL, Charter School Tracking System (CSTS) application
  • Update AskTED with TEA Charter Division

Coordinated School Health

For more information: Viki Sparks, (903) 988-6840
  • Physical Fitness Assessment results to TEA through FitnessGram or Physical Fitness Assessment Initiative (PFAI) application due in June
  • Vision, Hearing, and Spinal Screening Results due to the Texas Department of State Health Services

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • 2023-2024 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees
  • ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services
  • Ongoing data collection for compliance reports
  • 2022-2023 ESSA Consolidated Grant Application amendment deadline June 1st 
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)
  • Prepare a summary of 2023-2024 federal program estimated allocations and intended uses; follow public comment procedures for eliciting public comment 
  • Review ESSER III RIPICS and Use of funds plan per six-month review cycle


For more information: Dr. Michael Davis, (903) 988-6724
  • Budget adoption procedures for July 1st FY districts
  • Post proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable
  • Post on school website a summary of the proposed budget
  • Prominently post on the district’s website for three years an external link to the budget adopted by the Board of Trustees
  • Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting) for July 1st FY
  • Post 72-hour notice of meeting to discuss budget and proposed tax rate
  • Hold meeting to discuss budget and proposed tax rate
  • Post 72-hour notice meeting to adopt budget and proposed tax rate
  • Hold meeting to adopt budget and proposed tax rate July 1st FY
  • Calculate state aid earned using end-of-year student data
  • Review student attendance figures as compared to prior year and budget projections
  • TEA tax information survey opens June 1st (Due August 31st)
  • Prepare for annual financial audit July1st FY
  • Run district estimate of state aid for next school year with preliminary tax roll figures
  • Transportation Route Service Report due July 1st 
  • Update all fiscal manuals: Activity Funds, Fiscal, Federal Grants, etc.
  • Check Depository Contract status June 15th 
  • *Final amendment to current year budget must be done prior to close and must be approved by the Board (June 30th FY)

Food and Nutrition

For more information: Genny D'Souza, (903) 988-6764
  • June 30 - SNP (School Nutrition Program) applications due for districts going to CEP.
  • June 30 - Districts settle outstanding unpaid meal charges and maintain documentation of payment from non federal sources to the nonprofit school food service account.
  • June 30 - Child Nutrition Program Application Agreement renewal in TXUNPS.
  • July 1 - FSMC new contracts and renewals must be signed, executed and submitted to TDA.
  • Registration is OPEN: for Region 7 ESC Child Nutrition Summer Workshop Aug. 1, 2

Perkins Formula Grant

For more information: Mark Parkerson (903) 988-6864
  • 2023-2024 Perkins Formula Grant Application opens

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • Review preliminary staff compensation package
  • Review Mission and Vision Policy AE(Local) - Board Goals and Priorities
  • Budget workshops for new FY
  • *Recommend student insurance carrier
  • *Review student and staff handbooks
  • *Review and amend Student Code of Conduct
  • *Adopt budget/public hearing for July 1st FY
  • *Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected trustees and review associate training requirements/timelines - After the Election Checklist
  • Register for the ESC 7 Board Summit July 14-15

School Safety

For more information: Dr. Paul Thompson (903) 988-6898
  • Mandatory Safety and Supportive School Program (SSSP) Data is due on June 30th. A link to the reporting instrument will be sent to the campus principal listed in AskTed. 
  • Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)
  • Safe and Supportive School Program (SSSP) Threat Assessment baseline data submitted to TEA through Qualtrics
  • Survey opens June 1st, and is due to TEA by June 30th 

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2022-2023 Special Education Consolidated Grant Application (Federal) amendment deadline June 2nd
  • 2023-2024 Special Education Consolidated Grant Application (Federal) due July 1st for July 1st effective date (if not submitted by July 1st, effective date will be date of submittal) 
  • 2022-2023 Nonpublic Placement Notification & Application closes June 8th for Nonpublic Day School placements by LEAs
  • 2022-2023 Nonpublic Placement Notification & Application closes July 1st for Nonpublic Residential placements by LEAs
  • FY22 MOE (Maintenance of Effort) Final Compliance Review released by TEA - Mid/Late June
  • Monitor FY23 special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance in Spring of 2024
  • 2022-2023 SPPI-11 (Timely Initial Evaluation Child Find) and SPPI-12 (Early Childhood Transition) data collection via Child Find Collection in TSDS due July 27th

Texas Student Data System(TSDS)/PEIMS

For more information: Teresa Richard, (903) 988-6752
  • June 8 - PEIMS Summer First Submission due to Region 7
  • June 9 - Requests to retire Unique IDs due at TEA for PEIMS Summer First Submission
  • June 15 - PEIMS Summer First Submission due to TEA
  • June 22 - ECDS PK Submission for LEAs and Private PK Organizations due to TEA
  • June 22 - Special Education Language Acquisition (SELA) Submission due to TEA

* Requires Board Action / Approval