Monthly Reminders

Accountability & Assessment

• Review preview Class of 2025 CCMR Verifier report (May/June)
• Review final graduation rate data 
• STAAR EOC window opens

Administration and Leadership

• Review TEA Superintendent Resources & Guidance and Region 7 ESC Superintendent Resources
• Annual report to Commissioner on expulsions and AEP placements 
• TEA submission: Gun-free schools report 
• Review policy on benefits and holidays for non-contract staff 
• Teacher/Staff Service Records annual update 
• Submit Region 7 ESC Commitment forms 
• Update AskTED

Federal and State Programs

• Ensure per-pupil amounts and campus allocations are documented for Title I campuses in preparation for completing the ESSA application for 25-26
• 2025-2026 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees
• Ensure 2025-26 DIP and CIPs are in “final draft form” before submitting the ESSA application.
• ISDs conduct consultation with private nonprofit schools to determine the scope of ESSA Equitable Services and  finalize private school proportionate share for ESSA application submission if private schools participate in services
• Ongoing data collection for compliance reports
• 2024-2025 ESSA Consolidated Grant Application amendment deadline June 3rd 
• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
• Public Notice of Intent to Apply for 2025-2026 federal grants indicated estimated allocations and intended uses; follow public comment procedures (CB-Local)
• Prepare 2025-2026 Supplement, Not Supplant documentation (Statement of Exemption or Methodology)- should be in place prior to Board approving budget
• Ensure all 2024-2025 time and effort for staff funded wholly or partially with federal funds has been completed and signed
• Prepare for the SCE annual submission (due July 29, 2025)
• Ensure Administrative Procedures Manual (APM) is updated to reflect UGG and EDGAR changes and in place by July 1, 2025

Finance

For more information: Dr. Michael Davis, (903) 988-6724

• Budget Adoption for July 1st FY
  
  • Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting)
  • Post 72-hour notice of meeting to discuss budget and proposed tax rate 
  • *Hold meeting to adopt budget and proposed tax rate
  • *Final amendment to current year budget must be done prior to close and must be approved by the Board (June 30th FY)
  • *Resolution or action item to Commit Fund Balance must be done prior to the close of the fiscal year and must be approved by the Board - Amount may be determined after year end
  • Post proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable
  • Post on school website summary of proposed budget and a link a link to the budget adopted by the Board of Trustees for the previous 3 years
  • Calculate state aid earned using end-of-year student data - Review student attendance figures as compared to prior year and budget projections 
  • TEA tax information survey
  • Prepare for annual financial audit
• Run district estimate of state aid for next school year with preliminary tax roll figures 
• Transportation Route Service Report due July 1st
• Update all fiscal manuals: Activity Funds, Fiscal, Federal Grants, etc. 
• Check Depository Contract status June 15th 
• Book revenue due to or due from state based on SOF Template run using final ADA
• TEA sends email notification to applicable home districts to submit reimbursement documentation to [email protected]
• Chapter 49 districts - The fifth payment for 2022-2023 is due from a Chapter 49 district to the state (Option 3) and/or to the partner district(s) (Option 4) if your district chose the option to make seven equal payments

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

• Child Nutrition Program Application Agreement renewal 
• Community Eligibility Program (CEP) for the Food and Nutrition Program Application deadline is June 30th  
• Food Service Management Company – new and renewal contract must be signed and submitted to TDA

Head Start

For more information: Sonya McCoy, (903) 988-6979

• Final Expenditure Report Due June 13, 2025
• Final Substitute Reimbursement Form Due June 13, 2025

Migrant - Title I, Part C

For more information: Tara Evers, (903) 988-6983

• Update migrant -specific section of DIP with PFS and IDR Action Plans
• Update required family survey for enrollment 
• Provide ESC with summer contact information

School Board

• Update Trustees’ contact information and terms on website 
• Review preliminary staff compensation package 
• Budget workshops for new FY 
• *Recommend student insurance carrier 
• *Review and amend Student Code of Conduct 
• *Adopt budget/public hearing for July 1st FY 
• Register for 2025 School Board Summit on July 18-19
• Set up any trainings for new board members, Teambuilding, and legislative updates

School Health

For more information: Sherri Wright, (903) 988-6809

• Diabetes risk assessment report due June 6th 
• Hearing/Vision/Spinal status reports due June 30th 
• Physical Fitness Assessment results to TEA through FitnessGram or Physical Fitness Assessment Initiative (PFAI) application due in June

School Safety

For more information: Adrian Knight, (903) 988-6809

• Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109) *Any meeting held in August before students are in school will be considered a Summer meeting. Fall and Spring Meetings are held when students are in school.
• Safe and Supportive School Program (SSSP) Threat Assessment baseline data submitted to TEA through Sentinel
• Reporting opens June 1st, and is due by June 30th  
• Gun Free School District (PR6000) and Campus (PR6100) Reports due late June
• REF. PR6000 Report Instructions & PR6100 Report Instructions
• REF. Texas District Reporting & Data Submissions, 2024-2025
• REF. ESSA Consolidated Compliance Reports Resources
• Bully Report – Summer 2025 (PEIMS)