July 2024 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Review TEA Superintendent Resources & Guidelines
  • Develop calendar for teacher appraisal and designate second appraiser(s)
  • Review administrator appraisal calendar
  • *Review student and staff handbooks
  • *Review and amend Student Code of Conduct
  • Pressure test natural gas piping (every 2 years) (TAC§8.230(4)(A))
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Career & Technology Education

For more information: Kimberly Harris, (903) 988-6771
  • Complete Comprehensive Local Needs Assessment (CLNA)-Extended Due Date June 28th
  • Complete and submit Perkins Grant Applicant Designation and Certificate (ADC)
  • Review Program of Study alignment with POS 2024-2025 Refresh
  • Monitor preliminary CCMR data
  • Schedule PD with ESC CTE Staff
  • Check the District Website for Non-Discrimination Statement

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Submit calendar through TEAL, Charter School Tracking System (CSTS) application
  • Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • Submission to TEA via the Audit application in TEAL due July 12th. Districts and charters receiving more than $750,000 in State Compensatory Education must submit two CIPs and an SCE program evaluation (if applicable) for the 2022-2023 school year. Reference FASRG, Module 6 for specifics
  • Review/update/train district policies and procedures per EDGAR as applicable
  • Ensure the Administrative Procedures Manual (APM) is up-to-date with current regulations and district practices
  • If the district intends to self-certify an increased (>$10,000) micro-purchase threshold (up to $49,999), the following steps must be completed on an annual basis
    • Step 1: Determine eligibility to self-certify an increased micro threshold
    • Step 2: Determine which threshold amount fits the goals and objectives of the organization
    • Step 3: Create written self-certification with justification that includes how the organization benefits by self-certifying an increased micro-purchase threshold (not just that it is allowable!)
    • Step 4: Present to board for approval
    • Step 5: Update policies and procedures (including APM)
    • Step 6: Notify TEA through the EDGAR Connect application in SmartSheet
  • ARP, ESSER III Final Amendment due date July 2nd. Ensure application aligns with program description and expenditures
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)


For more information: Dr. Michael Davis, (903) 988-6724
  • Prepare for annual financial audit July 1st FY
  • Certified Taxable Values due from CAD(s)
  • Review student attendance figures as compared to prior year and budget projections
  • Run district estimate of state aid for next school year with certified tax roll
  • TEA tax information survey open – due August 31st
  • Register for Investment Officer training (TEC§45.209)
  • Set up next year’s federal programs budgets; match finance budgets to grant budget worksheet

Food and Nutrition

For more information: Lana Anderson, (903) 988-6770
  • June 27 - Direct Certification database closed for maintenance
  • June 30 - SNP applications due for CEP CEs
  • July 1 - SNP Application Renewals due
  • July 1 - Attachment B module opens in TX-UNPS
  • July 1 -National School Lunch Week resource order form opens
  • July 1 - FSMC New Contracts and Renewals must be signed and executed, submitted to TDA.
  • July 5 - Check Texas ELMS for new DC data
  • July 1 - Program Year (PY) 2025 CACFP Renewal Application opens in TX-UNPS
  • July 1 - Open enrollment begins

Perkins V Grant

For more information: Kimberly Harris, (903) 988-6771
  • Perkins ADC opens May 6, 2024
  • Perkins Application Grant opens June 12, 2024 (CLNA must be complete to access)
  • Perkins V Application Process  Workshop - June 20, 2024
  • CLNA must be submitted and approved before the Perkins ADC or Perkins Grant is  accessible

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • Discuss preliminary budget/budget workshops for September 1st FY
  • Review Truth & Taxation Handbook for Texas Comptroller’s Office with business manager
  • Schedule Board budget meeting(s) for September 1st FY
  • *Recommend student insurance carrier
  • *Board discussion of property values and funding lag for July 1st FY
  • Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected board members and review training requirements/timelines

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2024-2025 Special Education Consolidated Grant Application (Federal) due July 1st for July 1st effective date (if not submitted by July 1st, effective date will be date of submittal)
  • 2023-2024 Nonpublic Placement Notification & Application closes early July for Nonpublic Residential placements by LEAs
  • Deadline for eligible LEAs to submit EOY Payment Request for IDEA-B Discretionary Residential Reimbursement (Optional fund source) – Typically mid-July
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard, (903) 988-6752
  • ECDS Prekindergarten data available to customers on July 11th
  • Special Education Language Acquisition (SELA) data available to customers on July 11th
  • Request to retire Unique IDs due at TEA for PEIMS Summer resubmission on July 12th
  • PEIMS Summer resubmission due date to ESC 7 on July 11th
  • PEIMS Summer resubmission due date to TEA on July 18th
  • RF Tracker submission due to ESC 7 on July 11th
  • RF Tracker submission due to TEA on July 18th
  • Child Find submission due to ESC 7 on July 18th
  • Child Find submission due to TEA on July 25th
  • TSDS PEIMS Extended Year ready for users to complete, approve, and accept submission on July 29th

* Requires Board Action / Approval