April 2024 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • STAAR Alternate 2 window closes
  • Spring STAAR window opens
  • 2024 Pairing Registration window opens
  • Dropout Recovery Campus registration window closes
    View Final 2024 Accelerated Testers List
  • Submit DD Form 4 in TEAL Accountability for 2023 graduates
  • View and distribute TELPAS Alternate reports

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA Superintendent Resources & Guidelines
  • Develop and recommend summer school plans
  • E-rate filing window opens
  • Approve out-of-district student transfer requests for the next school year
  • Prepare report of Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board Meeting
  • Principal surveys to evaluate educator preparation programs open for principals or their designees
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Career & Technical Education

For more information: Kimberly Harris, (903) 988-6771
  • Advisory meeting for Perkins V complete
  • Comprehensive Local Needs Assessment (CLNA)-Due June 12, 2024
  • Close Federal (Perkins) expenditures
  • Close Local/State expenditures
  • Prepare for staff to attend summer professional development 
  • Conduct equipment inventories
  • Input IBCs into PEIMS (Earned September 1-May 31)
  • Provide input in District (DIP) and Campus Improvement Plans (CIP)

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Charter Amendments close April 1
  • Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • Continue the budget process for next year (Consider realigning funding for positions/programs funded by ESSER into other possible funding sources)
  • Complete Parent and Family Engagement Evaluation for LEA and campuses
  • Parent Engagement review processes for Title I, Part A required activities: Written PFE Policies (Both LEA and campuses) and School-Parent Compacts (campuses)
  • Update AskTED to reflect any LEA or campus changes
  • Schedule/conduct program compliance evaluations for ESSA programs and State Compensatory Education
  • Begin outreach and consultation with private schools for 24-25 eSSA Private Nonprofit Equitable Services
  • Review/implement district/campus improvement plans in accordance with the district planning process (TEC§11.251) (ESSA§1112, 1114)
  • Review LEA contacts and roles for TEA Secure applications, i.e., eGrants, ISAM, Accountability, etc


For more information: Dr. Michael Davis, (903) 988-6724
  • Review student attendance figures as compared to prior year and budget projections
  • Review preliminary estimate of CAD Value
  • Recapture payment due to TEA for districts selecting the monthly payment option
  • Review spending by special program using allotments from updated SOF to ensure minimum spending requirements are being met
  • Chapter 49 districts - For districts selecting the monthly payment option, the third payment for the current year is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4
  • Child Nutrition Financial Report due to The Texas Department of Agriculture deadline is April 1
  • Child Nutrition Food Service Management Company Contract deadline is April 1

Food and Nutrition

For more information: Dameon Eaton, (903) 988-6833
  • March 20: Community Eligibility Provision (CEP) Data Report in TX-UNPS deadline
  • March 31: PY24 Annual NSLP Financial Report (FY 2022-2023 Data) opened January 1, 2024, and is due by March 31, 2024.
  • April 1: Food Service Management Company: New contract selections must be submitted to TDA for approval to award/execute.
  • April 15: Last day to submit the SFSP Intake Form via squaremeals.org to initiate the potential applicant review process. Last day to submit the SFSP Application Packet in TX-UNPS for all renewing SFSP CEs that are Not in Good Standing (including CEs with a temporary deferred Serious Deficiency [SD]) for SFSP 2022, CACFP 2022 and/or CACFP 2023. May 1, 2024 - Last day to submit Application Packets for all other renewing CEs. (SFSP) Training is required for all new and renewing contracting entities before the application is submitted.
  • April 15: NSLP Application for PY25 opens in TX-UNPS
  • April 17: New FSMC contract selection must be submitted to TDA for award and execution.
  • April 29: Last day to submit February claim for reimbursement.
  • Commodities – All catalogs in WBSCM were closed on March 1, 2024. TDA could be making changes to completed requisitions through March and April (changes, if made, would be to assist them in proper ordering for the whole state of Texas). TDA anticipates concluding commodity planning for SY24-25 by May 1.
  • Registration has opened for MegaCon. This conference is for CN directors and business officials. We encourage all districts to attend, if possible, to receive guidance on Child Nutrition's financial operations.

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • *Order of Trustee election and post required notice for May election
  • *Adopt district goals
  • *Adopt school calendar
  • *Ratify Textbook Committee recommendations (19 TAC 66.104(a); TEC 31.101)
  • Trustee candidate workshop (optional)
  • Train election judge(s) and clerk(s) for May election (TEC 32.113)
  • Discuss preliminary budget/budget workshops
  • *Report Trustee training hours at the Board meeting prior to the election (TEC 11.159)
  • *Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2023-2024 High-Cost Fund Eligibility Application (Optional fund source) due late April or early May
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard, (903) 988-6752
  • Class Roster Winter data available to customers on April 11

* Requires Board Action / Approval