March 2024 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • TELPAS window closes
  • STAAR Alternate 2 window opens
  • Ensure Federal Report Card has been released and distributed
  • Alternative Education Accountability (AEA) Campus registration window opens
  • Final Accelerated Testers Student Listing released in TEAL
  • Release of Equity District Listings
  • Submission of Military DD Form 4 in TEAL Accountability (date coming soon)

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA Superintendent Resources & Guidelines
  • Develop recommendations for teacher contracts
  • *SBDM Committees develop campus performance objectives for next school year
  • Review policy on Student Expression/Prayer at Graduation Program
  • Principal surveys to evaluate educator preparation program opens to HR staff
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Career & Technical Education

For more information: Mark Parkerson, (903) 988-6864
  • Comprehensive Local Needs Assessment (CLNA) Opens February 26th and closes June 12th. Register for the CLNA Workshop HERE

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Expansion Amendments close March 1st
  • Request for an Indirect Cost Rate for Charter Schools for 2023-2024 survey due to TEA in March
  • Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • Schedule planning meetings with campus staff regarding grant activities for current and next year’s applications, CNA and DIP/CIP
  • Review professional development participation for Title II, Part A compliance report
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
  • Monitor programs for any identified amendments to federal application


For more information: Dr. Michael Davis, (903) 988-6724
  • Review student attendance figures as compared to prior year and budget projections
  • Continue budget process, including proposed staff compensation package
  • SHARS Cost Control Report due April 1st - submit thru STAIRS (State of Texas Automated Information Reporting System)
  • Deadline for school districts to file petitions protesting the Comptroller’s Preliminary PVS findings - 40 days after release of Comptroller’s Finding
  • Recapture payment due for district’s subject to recapture that selected the monthly payment option (7 installments)
  • Update SOF Template w/ current ADA, Preliminary 2022 CPTD Values (T Values), and recently released State Comp Ed Counts by Census Block – compare results to original revenue projections and make budget adjustments as needed
  • Review spending by special program using allotments from updated SOF to ensure minimum spending requirements are being met
  • Chapter 49 districts - Deadline for Chapter 49 districts to submit revised CAD costs for prior school year or forfeit the CAD cost reduction for the prior school year. For districts selecting the monthly payment option, the second payment for current year is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4

Food and Nutrition

For more information: Lana Anderson, (903) 988-6770
  • Child Nutrition USDA Commodity Food Survey closes
  • Child Nutrition Community Eligibility Program Data Submission deadline
  • Child Nutrition Financial Report due to The Texas Department of Agriculture by April 1st
  • Child Nutrition Food Service Management Company Contract deadline is April 1st


For more information: Viki Sparks, (903) 988-6840
  • Distribute Migrant Survey to all students

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • *Order of Trustee election and post required notice for May election
  • Prepare report of Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board meeting
  • *Adopt school calendar
  • *Ratify Textbook Committee recommendations (19 TAC 66.104(a); TEC§31.101)
  • Discuss preliminary budget/budget workshops
  • Trustee candidate workshop (optional)
  • *Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected board members and review associate training requirements/timelines

Special Education

For more information: Beverly Beran, (903) 988-6910
  • Perform self-analysis of FY23 MOE (Maintenance of Effort) compliance, using final expenditure data from TSDS PEIMS 2023-2024 Mid- Year reports; gather documentation for exceptions/adjustment, if applicable
  • FY23 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA; Respond to TEA with 2022-2023 Exceptions Workbook for failed tests, if applicable
  • 2023-2024 Excess Cost Final Calculation based on final, audited 2022-2023 expenditures should be completed (kept locally)
  • Deadline for eligible LEAs to submit MOY Payment Request for IDEA-B Discretionary Residential Reimbursement (Optional fund source) – Typically early March
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance March 2023

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard, (903) 988-6752
  • PEIMS Extended Year submission ready for users to promote data on March 25th
  • Class Roster winter submission due to Region 7 on March 21st
  • Class Roster winter submission due to TEA on March 28th

* Requires Board Action / Approval