November 2023 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Prepare school improvement intervention plan, if applicable
  • TAPR released in January due to delay in accountability. Statute requires that each district's Board hold a public hearing to discuss the district's annual report within 90 calendar days of receiving the PDF TAPR. Breaks do not count toward the 90 days. Within two weeks following the public meeting, each district must widely publish its annual report, including posting it on the district website and other public places

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA Superintendent Resources & Guidelines
  • Innovative Course Approval Process
  • Receive Texas Academic Performance Report (TAPR) (public hearing on annual report required within 90 days of receipt)
  • Review next school year's high school course offering and process (TAC§74.12)
  • Prepare Annual Fingerprinting Certificate and Statement of Compliance (TEC§22.081)
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Bank Depository Contract due to TEA on December 1st
  • Governance Report due to TEA on December 1st
  • Existing Charter Schools: 2023-2024 SC5050 form (optional) for Significant Expansion due to TEA by November 1st (to request additional ESSA and/or IDEA-B funding to be received 2023-2024, based on significant expansion)
  • Newly Open Charter Schools: 2023-2024 SC5050 form due to TEA by November 1st (to request ESSA and/or IDEA-B funding to be received 2023-2024 and/or request an Indirect Cost Rate for FY24)
  • Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • Title I Comparability is a fiscal requirement to ensure comparable services are being provided across an LEA's Title I-served campuses in comparison to their non-served campuses. TEA's Comparability of Services Requirement webpage
  • All LEAs receiving Title I, Part A dollars must complete and submit the Comparability Assurance Document. Non-exempt LEAs must also complete and submit the Comparability Computation Form. Both forms found on TEA's webpage referenced above
  • Continue consultation meetings with private schools (Not Applicable to Charters)
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
  • LEAs that reported 2022-2023 TIVA Program Objectives and Measurable Outcomes will need to report initial progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. If 2022-2023 TIVA funds were not carried into 2023-2024, the initial report will be considered the final report. Reporting occurs through the Smartsheets App


For more information: Dr. Michael Davis, (903) 988-6724
  • Review student attendance figures as compared to prior year and budget projections

Food and Nutrition

For more information: Genny D'Souza, (903) 988-6764
  • Child Nutrition Verification process completion deadline is November 15th
  • Final Rule Reduces CEP ISP Threshold from 40% to 25% for SY 2024-2025 - The Final Rule, Child Nutrition Programs - Community Eligibility Provision—Increasing Options for Schools, will lower the Identified Student Percentage (ISP) threshold to participate in CEP from 40% to 25%. This option will go into effect for SY 2024-2025, based on ISP data from April 1st, 2024. Note the following:
    • The new threshold for implementing a fifth CEP "grace year" is 15%.
    • There is no proposed change to the 1.6 multiplier, so school districts should consider the financial impact of implementing CEP at a lower threshold.
  • Updated Guidance on Meal Service during an Unanticipated School Closure - As per TDA notification, if an unanticipated school closure occurs, schools will have the option of serving non-congregate summer meals (SSO or SFSP) if the closure occurs during October through April, non-congregate CACFP At-risk meals at any time in the school year, or non-congregate NSLP/SBP at any time of the school year if virtual instruction is occurring.
  • State Reimbursement for Reduced Price Breakfast - Schools Offering Universal Breakfast - TDA has updated its guidance for schools that choose (are not mandated) to serve all children breakfast at no cost. Now, all schools offering Universal Breakfast (all students served breakfast for free), whether by choice or by mandate, will receive $0.30 per reduced-price breakfast claimed from TDA unless the school opts out.

Perkins Formula Grant

For more information: Mark Parkerson, (903) 988-6864
  • 2022-2023 Perkins Formula Grant Application Revised Final Expenditure Report due in ER system on November 13th
  • 2022-2023 Perkins Formula Grant Application Final Expenditure Report due in ER System on November 13th

Purple Star Campus Designation

For more information: Beverly Beran, (903) 988-6910

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • November Elections (BBB Legal) (TEC§3.004-3.005)
    • New Board Member Checklist/Timeline
    • *Canvass Trustee election results (TEC§67.003A)
    • *Reorganize Board of Trustees (TEC§11.061C)
    • Local orientation for new Trustees
    • Update AskTED with changes in Board membership
    • Train new Trustees on the superintendent evaluation instrument and process (BBD Legal)
    • Statement of Office and Oath of Office for all new Trustees
  • Approve Annual Independent Audit for July 1st FY
  • *Board approved annual audit for July 1st FY due to TEZ no later than November 27th
  • Prepare Board Training Report (Military Districts Only)
  • *Final FIRST Rating/Charter FIRST released. Hold public hearings within two months
  • Review investment policy (Gov't Code 2256.005(e))
  • Approve investment policy revisions as needed (Gov't Code 2256.005(e))
  • *Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected board members and review training requirements/timelines

School Safety

For more information: Darrin Peeples (903) 988-6890
  • Ensure Basic Emergency Operation Plans and Annexes (if required) are submitted to TxSSC by October 26, 2023, via the submission link that was emailed to Superintendents on September 25, 2023
  • Hold Safety and Security Committee Meeting for Fall Semester

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2022-2023 SHARS (School Health & Related Services) Reimbursement Survey (applicable to all LEAs) due to TEA November 3rd
  • 2023-2024 Excess Cost Preliminary Calculation, based on final unaudited 2022-2023 expenditures, should be completed (kept locally)
  • 2022-2023 Special Education Consolidated Grant Application State (IDEA-C ECI, State Deaf) Final and Revised Final Expenditure Reports due November 30th
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard, (903) 988-6752
  • Class Roster Fall data available to customers on November 2nd
  • Charter School Waitlist data available to customers on November 10th
  • PEIMS Mid-Year submission ready for users to promote data on November 13th
  • ECDS Kindergarten ready for users to promote data on November 13th
  • ECDS Prekindergarten ready for users to promote data on November 13th
  • First submission ESC due date for LEAs and ESCs on November 30th


For more information: Jim Moore, (903) 988-6834
  • Transportation Operations Report due December 1st

* Requires Board Action / Approval