April 2023 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • STAAR Alternate 2 window closes

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA COVID-19 Resources & Guidelines website for any updates
  • Develop and recommend summer school plans
  • E-rate filing window opens
  • Approve out-of-district student transfer requests for 2023-2024
  • Prepare report Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board Meeting
  • Principal surveys to evaluate educator preparation programs open for principals or their designees
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update Ask TED

Career & Technical Education

For more information: Mark Parkerson, (903) 988-6864
  • Prepare for staff to attend summer professional development conferences
  • Conduct equipment inventories
  • Input IBC's into PEIMS
  • Provide input in District (DIP) and Campus Improvement Plans (CIP)

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Update Ask TED with TEA Charter Division

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • Continue budget process
  • Begin/continue working on Comprehensive Needs Assessment for 2023-2024 at the campus and district levels
  • Schedule/conduct program compliance evaluations for ESSA programs and State Compensatory Education
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)
  • Review ESSER III RIPICS and Use of funds plan per six-month review cycle


For more information: Dr. Michael Davis, (903) 988-6724
  • Review student attendance figures as compared to prior year and budget projections
  • Review preliminary estimate of 2022 CAD Value

Food and Nutrition

For more information: Genny D'Souza, (903) 988-6764
  • Child Nutrition (CN)  Food Service Management Company Contract deadline is April 1st 
  • Child Nutrition (CN)  FSMC New Contract selection must be submitted to TDA for award and execution by April 17th
  • National School Lunch Program (NSLP) application opens April 15th
  • Nation School Lunch Program (NSLP): Schools must notify all students and parents of Summer Meal availability by the end of the School Year.
  • Region 7 Child Nutrition (CN) Summer workshop is scheduled August 1 and 2nd - Registration opens April 1st 
  • April 1 - Summer Food Service Program (SFSP)/Seamless Summer Option (SSO) Partnership agreement due
  • April 15 - Summer Food Service Program (SFSP) Application deadline for new Contracting Entities (CEs) or CEs with operational issues

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • Train election judge(s) and clerk(s) for May election (Texas Election Code, §32.113) 
  • Discuss preliminary budget/budget workshops
  • *Report Trustee training hours at Board meeting prior to election
  • *Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected trustees and review associate training requirements/timelines

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2022-2023 High-Cost Fund Eligibility Application (Optional fund source) closes May 1st
  • Review Final SpEd Consolidated (Federal) Grant Entitlement Amounts AVAILABLE  2/17/23
  • Amend, certify, and submit ADC to access IDEA-B ARP Formula and/or Preschool carryover funds
  • Amend SpEd Consolidated (Federal) Grant application in eGrants
  • 2022-2023 SPPI-7 (Preschool Outcomes) and SPPI-13 (Secondary Transition) opens early April for data entry via TEAL system
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
  • Calculate MOE
    • Review TEA LEA preliminary report - anticipated release is March 23rd in TEAL application, GFFC 
    • Submit applicable exception(s) if LEA fails at least one test 

Texas Student Data System(TSDS)/PEIMS

For more information: Teresa Richard, (903) 988-6752
  • Class Roster Winter data available to customers on April 13th

* Requires Board Action / Approval