February 2023 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Ensure Federal Report Card and School Report Card have been released and distributed 
  • Complete TAPR Public Meeting
  • TELPAS window opens

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA COVID-19 Resources & Guidelines website for any updates
  • Develop district goals 
  • Develop school calendar 2023-2024
  • Review Valedictorian & Salutatorian selection process
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Expansion Amendments close March 1st 
  • Update AskTED with TEA Charter Division

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • USDE ESSER Annual Report due in SmartSheets
  • Begin budget calendar and budget process for 2023-2024
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)
  • Review ESSER III RIPICS and Use of funds plan per six-month review cycle


For more information: Dr. Michael Davis, (903) 988-6724
  • Begin bid for depository contract (due June 15th)/check status for extension (ISD only)
  • Calculate State Aid using end of fourth six weeks’ student data
  • Establish scope and details of financial audit
  • Calculate enrollment projections
  • Review student attendance figures as compared to prior year and budget projections
  • Review preliminary 2022 CPTD Values
  • Appeal preliminary 2022 CPTD Values, if necessary
  • Begin budget calendar and budget process for 2023-2024
  • Debt Transparency Reporting (August 31st FY) February 27th 
  • Bonded Debt Payments-from I & S Fund

Food and Nutrition

For more information: Genny D'Souza, (903) 988-6764
  • On-site monitoring review deadline is February 1st
  • FSMC new contracts must be approved to publish by February 15th

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • *Call Trustee election for May (Link to TASB election timeline document)
  • Review Superintendent evaluation instrument & procedures (align superintendent evaluation to your student outcome goals) 
  • Training for new Trustees (Link to required training support document - see #4) 
  • Schedule Board candidate workshop for candidates before the election
  • *Administrator contracts
  • Review schedule for Texas Public Schools’ Week
  • *Approve school calendar
  • *Approve waivers as needed

Special Education

For more information: Beverly Beran, (903) 988-6910
  • Begin budget process for 2023-2024
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
  • 2021-2022 Special Education IDEA-B Formula/Preschool ARP - Anticipated Carryover 2/2023
  • 2022-2023 IDEA-B SpEd Consolidated (Federal) Grant Final Entitlement and Carryover - Anticipated 2/2023
  • Complete required activities according to the RDA Intervention & Submission Calendar
  • Submit SD Year 3 Assurances in Legal Framework: Due 1/11/23 
  • Complete Cyclical Monitoring activities, as needed
  • Superintendent signature due by February 15th for data verification of LEA submitted VI Registration and DB Count

Texas Student Data System(TSDS)/PEIMS

For more information: Teresa Richard, (903) 988-6752
  • ECDS Kindergarten data available to customers on February 9th 
  • PEIMS Mid-Year resubmission due to Region 7 on February 2nd
  • PEIMS Mid-Year resubmission due to TEA on February 9th 
  • SPPI-14 submission due to TEA on February 16th
  • PEIMS Fall data available to customers on February 16th
  • Class Roster Winter ready for users to complete on February 24th 
  • Class Roster Winter SnapShot date February 24th 
  • PEIMS Summer submission ready for users to promote data on February 27th

* Requires Board Action / Approval