May 2023 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Preliminary 2023 Accountability Manual release and public comment period 
  • View What-if reports from TEA in TEAL Accountability application
  • 2023 A-F Estimator release
  • Review CCMR Verifier data in late May
  • Enter STAAR paper student answers before the close of the subject area window 
  • Early release raw scores for EOCs in the Centralized Reporting System 

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA COVID-19 Resources & Guidelines website for any updates
  • Establish and post summer Central Office hours
  • Continue hiring using campus input
  • Gun-free schools report available on eGrants
  • Review and set credit by examination dates
  • Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d))
  • Solicit input from district/campus committees regarding number and length of written reports required (TEC§11.164)
  • Review Graduation Program on Student Expression and review related policies
  • Principal surveys to evaluate educator preparation programs open for principals or their designees
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update AskTED

Career & Technical Education

For more information: Mark Parkerson, (903) 988-6864
  • Update AskTED with TEA Charter Division

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • Complete local evaluations for Federal Programs & State Comp Ed.
  • Continue budget process
  • Final opportunity to amend current year ESSA Consolidated application
  • Annual Evaluation of district and campus parental involvement policies 
  • Districts begin outreach to private schools for equitable services participation in 2023-2024
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)
  • 2023-2024 SC5003 Formula Grants Consolidated Schedule opens (one schedule applicable to ESSA, Perkins, & IDEA-B)
  • Update contacts within eGrant system
  • Review ESSER III RIPICS and Use of funds plan per six-month review cycle


For more information: Dr. Michael Davis, (903) 988-6724
  • Review student attendance figures as compared to prior year and budget projections
  • Check ESC Commitment System to select all services

Food and Nutrition

For more information: Genny D'Souza, (903) 988-6764
  • Registration is OPEN: for Region 7 ESC Child Nutrition Summer Workshop Aug.1, 2 
  • NSLP Summer Requirement for All Schools: School MUST notify all students and parents of Summer Meal Availability by School Year end (TDA automatically sends schools the materials they need. Shipments are set to arrive in March and April and schools need to distribute material upon arrival.)
  • May 1 - TDA (Texas Department of Agriculture) to approve all FSMC (Food Service Management Companies) New Contract and Renewal submissions.
  • May 5 - School Lunch Hero Day celebration. 
    Between preparing healthy meals for Texas students, adhering to strict nutrition standards, navigating student food allergies, and offering service with a smile, school nutrition professionals are true heroes.
    School Lunch Hero Day provides the perfect opportunity to recognize the hard-working professionals in your school cafeterias.
  • May 5 - Get your High School Students involved in the HART Program! Applications for SY 2023-24 are due. Ask students you know who are passionate about food, nutrition, health, and agriculture to apply on SquareMeals.Org/HART
  • May 31 - Provision 2 application deadline.

Perkins Formula Grant

For more information: Mark Parkerson (903) 988-6864
  • The Perkins Comprehensive Local Needs Assessment is due every 2 years, review only for 2023-2024
  • 2022-2023 Perkins Formula Grant Application amendment deadline May 18th
  • 2023-2024 SC5003 Formula Grants Consolidated Schedule opens early May 2023 (must be submitted for the 2023-2024 Perkins Formula Grant to be accessible)
  • 2022-2023 Substitute System of Federal Time-and-Effort Reporting (optional system): Annual LEA Management Certification due to TEA May 15th 

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • May Elections Checklist (click here) (BBB Legal) (TEC§3.004-3.005)
  • *Review/amend Student Code of Conduct (TEC§37.105)
  • Formative superintendent evaluation (how are you reporting updates to the board regularly on the goals and priorities? Is this happening monthly or in a planned out, structured, way?) 
  • Discuss preliminary budget/budget workshops
  • *Board discussion of property values and funding lag for (July 1st FY)
  • Approve waivers as needed
  • Notify ESC Field Service Agents of newly appointed/elected trustees and review associate training requirements/timelines

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2022-2023 High-Cost Eligibility Application (Optional fund source) due to TEA late April or early May
  • 2023-2024 SC5003 Formula Grants Consolidated Schedule opens (one schedule application to ESSA, Perkins, & IDEA-B); (must be submitted for the 2023-2024 Special Education Consolidated Grant Application (Federal) to be accessible)
  • 2023-2024 Special Education Consolidated Applicant Designation Form (ADC) (Federal) opens (must be submitted for the 2023-2024 Special Education Consolidated Grant Application (Federal) to be accessible)
  • 2023-2024 Special Education Consolidated Grant Application (Federal) opens in May or June 
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System(TSDS)/PEIMS

For more information: Teresa Richard, (903) 988-6752
  • Child Find ready for users to complete on May 15th 
  • TSDS PEIMS ready for users to complete, approve, and accept Summer Submissions on May 15th 
  • RF Tracker ready for users to complete on May 15th
  • Special Education Language Acquisition ready for users to complete on May 15th
  • Private Prekindergarten application deadline for BPD (Business Partner Directory) Org Number on May 25th

* Requires Board Action / Approval